February 19, 2020 Delivery WG Call Notes
Contents
Action Items
- Zac - develop a draft charter for this WG
- Kara - contact EPA about posting the instructor list on the EPA Sharepoint
- Jeff - get the list of the curriculum areas that will be used in the new LMS for adding to the instructor list
- Jeff - develop a task list for updating instructor list, and circulate to Sarah and Brian with a charge on how to break up the list review
- Kara and Zac - send Jeff updated instructor lists
- Kara - send this group the latest Word version of the instructor recruitment flyer
- Chris - check on updating the student eval instrument on APTI-Learn
Attendees
Zac, Jeff, Chris, Nick, Brian, Sarah
Agenda
- Welcome and introduce new WG members
- WG charter discussion
- Review and update task list
- Discuss how to interface with the Coordination WG
- Develop instructors/auditors evaluation instrument
Call Notes
Welcome and introduce new WG members
- Sarah Matthews (EPA) - works on training team at OAQPS, started in July 2019; work focuses on development of the new curricula, and working on the FLAG program; background in education, classroom teacher for 6 years, focused on professional development for school staff; worked on revamping the curricula for middle-school social studies county wide; worked on refreshing teaching approaches; veteran, active duty army;
- Nick Kilby (AAPCA) - interested in getting more involved with the JTC; feels AAPCA members will be most interested in this WG; looking to gather info to pass on to AAPCA membership; worked in professional development training in a previous role, some experience with training delivery; hosts online training opportunities at AAPCA
- Brian Foster (TCEQ/AAPCA) - @ TCEQ for 26 years in planning and SIP development; coordinates professional training for office of air at TCEQ; was on WG 3 several years ago working on instructor assessment; interested in recruitment of new instructors, will be able to coordinate with AAPCA and NACAA to bring in new instructors
- Kara Murphy (NESCAUM) - planning and support WG looking to support communication across the JTC; sitting in to see if there are communication tasks that they can help out with
WG charter discussion (10 min)
- Elements
- Leader & membership
- Reporting/Meeting Schedules
- Purpose & Objectives, include a mission statement
- Member Expectations
- Scope, clarify where workgroup work begins/ends
- Operating Guidelines
- Expected Outcomes, what are the deliverables & timelines; when is the WG done, does it have a finite life?
- Decision making process
Review and update task list (10 min)
- Develop/maintain list of instructors by subject categories and course topics.
- Jeff is working through the list adding new people from MARAMA and LADCO
- Trying to sort through trade groups, contractors, individuals
- Arduous process working on the document
- It needs to be done consistently rather than as an ad hoc process
- What is the state of the list? In the process of updating contacts, needs to list speciality of the person/group, would like to get it to a point where a state training coordinator can pick it up to identify trainers for a particular subject area; adding website URLs and emails; could also use a course number field; need to check with instructors to confirm that they're still active; cross reference with LADCO, NESCAUM, and MARAMA lists for completeness
- Where should the list be housed? Move from Jeff to the EPA sharepoint to support centralized access/editing; eventually get the sharepoint version of the list into the new LMS and maintain the list there;
- Brian and Sarah can help break up the tasks of going through the instructor list; Jeff to provide instruction on how to break it up
- Jeff to create a set of tasks needed for the instructor list: what needs to be done to get this list ready for import to the new LMS database?
- Need to identify the database "join" fields with the course/curriculum database: e.g., cross-reference instructors with curriculum areas and courses; find the list of curriculum areas that will be used to categorize courses in the new LMS
- Jeff has been maintaining a list for 15 years, this task will work on centralizing and crowd-sourcing the maintenance in the new LMS
- EPA sharepoint will be used to maintain the course materials list, can also use this Sharepoint to maintain the instructor list; Kara will check with EPA on this
- Propose to LMS workgroup that instructor inventory is part of the database; target instructor list being included and maintained in the LMS
- Develop and implement a process for recruitment of new instructors.
- Discuss on next call
- Get flyer from Kara
- Develop and implement use of improved tools for evaluation of instructors and course materials.
- Course evaluation update into APTI-Learn, Chris will check on this
- Oversee interactions with instructors to address needed improvements to instructional materials and to provide other course support.
- Brainstorm instructor eval on next call
- Develop and implement delivery format alternatives for all courses including classroom and e-learning/distance learning.
- Zac to post recording of the delivery format webinar to the WG wiki
- Delivery format document for posting
- Once these are posted, MJOs can broadcast their availability to the state/local training coordinators
- Provide updates to instructors regarding course library additions and updates.
- Coordination WG area
- Provide information to instructors on use of LMS functionalities and enhancements to aid them in fulfilling their instructor roles for downloading and uploading information to the LMS.
- Coordination WG area
Discuss how to interface with the Coordination WG (10 min)
- Several tasks can be worked on with the Coordination WG
- Maintaining the instructor list
- Communicating with instructors on course updates
- Communicating with instructors on LMS updates
- Instructor recruitment
Develop instructors/auditors evaluation instrument (10 min)
- See notes from the November call.
Next Call
- Wednesday March 18, 2020 @ 11:00 Central
- Brainstorm instructor eval instrument and instructor recruitment
