April 9, 2019 JTC Call

Conference Line: 1-919-541-5230

Action Items

Zac and Jeff - get contact information from MARAMA for Alice L. on e-learning

Attendees

Julie McDill (MARAMA); Michael Vince, Ron Hensley (CenSARA); John Hornback and Doug Carson (Metro4/SESARM); Zac Adelman (LADCO); Jason Sloan (AAPCA); Phil Assmus (NACAA); Jim R. (PA DEP); (VA DNR); Jason Rayfield (AAPCA/Mecklenberg Co); (Knox County); Brian Foster (TCEQ), Mark Buford (NW Clean Air Agency WA), Cecily Bell (DC), Leisa Bush (CARB); Adam Baumgart-Getz, Eric Baker, Kristin Riha, Vicki Sandiford, Mary Ann Warner, Rob Lashinski (EPA)

Agenda

• Roll Call
• Call Introduction and JTC Leadership Discussion - John Hornback
• Review February JTC Call Action Items – John Hornback
• Agency Updates: EPA, AAPCA, NACAA, ECOS
• Potential National Training Program Planning Meetings: conference call with EPA in early-June; face-to-face meeting in late-August - John Hornback
• Steering Committee and Work Group Updates – John Hornback, facilitator, and work group co-leads
• JTC and WG Recruitment - Zac Adelman
• MJO Issues and Efforts Roundtable - MJO Directors
• Wiki Tutorial Webinar: demonstration for WG co-leads on how to access and edit the National Training Program Wiki @ LADCO, optional for at-large JTC members; webinar registration link - Zac Adelman

Call Notes

Call Introduction and JTC Leadership Discussion

• MJOs are leading this call as EPA figures out their proper role on the JTC, with help from Mary Ann
• John is the co-lead of the Steering Committee and will temporarily lead this call, but looking for feedback on new ideas, goals, and participation in the JTC
• National Training Strategy is guiding the direction toward a cohesive plan
• Request for items to add to the agenda, none received

Review February JTC Call Action Items

• Zac – give Mary Ann access to the LADCO Wiki and she will post project update status reports on the Wiki; status: Mary Ann given a login 2/21
• Rob – schedule a meeting with Mary Ann and Adam to discuss stack test training; status:
• John – talk to Adam about supplemental information he is getting from Rg. 4 on monitoring training; status: Awaiting additional updates on likely intentions of Region 4 to offer Q/A training in the fall of 2019.
• John – talk with Julie and Kristin about APTI 450 and 468 courses and relationship to CEMS courses; status: John and Kristin talked about the hierarchy of major course topic areas and overlaps. John offered a diagram showing a possible layout of course structure.
• MJOs – provide the list of instructors they use to Kara; status: ongoing
• Kara – compile a master list of instructors; status: complete, sent to Training Delivery Work Group 3/28
• MJOs – contact Zac if they want to pilot the draft evaluation form which consolidates evaluation questions for the course, instructor and logistics; status: ongoing
• Mary Ann – schedule a special JTC meeting for the wk of Feb. 18 to discuss the Steering Committee’s draft straw proposal for organizing the JTC; schedule JTC meetings for April 2019 – Feb. 2020 for the second Tuesday of even numbered months at 1 – 2:30 pm ET; status: complete, calls held 2/21, 3/8, 3/22

Agency Updates: EPA, AAPCA, NACAA, ECOS

• AAPCA
  • Spring meeting just finished, several MJOs represented; Anna Wood mentioned emphasis on training; AAPCA looking to contribute more through the reorganized JTC; behind the scenes work with NACAA on instructors
• NACAA
  • End of the month Spring meeting in KC
  • Webinar series - Air quality and the power systems, third and final webinar last week, well attended and popular; expect to do more webinar in the future; recorded webinars are on the NACAA website
  • JTC WG2 (under previous structure), new curriculum WG update - four calls as WG2 (figure out ways to use NACAA/APCAA relationships to make the course update process more efficient), a lot of help from EPA, compiling inventory of courses; attempting to map the EPA course inventory into the AAPCA/NACAA committee structures to help find volunteers for subject matter experts; began to interface with the new curriculum WG co-lead, Michael Vince, to carry the WG2 effort forward
  • Make sure to fold the WG2 effort into the Curriculum WG, don't want to duplicate efforts
• EPA
  • (Kristen) CEMs WG making good progress on course updates; draft workplan is available for call 4/17; need to chart a path forward for testing materials once they are drafted, and how to make updates that are suggested; need a framework for a long-term sustainable plan for use of instructors in the CEMs curriculum
  • (John) 1-2 requests for CEMs courses in the SESARM region (FL, TN, & AL), need to figure out how to schedule the pilot/testing, and then make updates based on feedback; need to figure out how to get the materials to the trainers, train the trainer, provide realistic schedule to STLs for final training version; only one instructor (T. Keener) had been teaching CEMs in the past 5 years, although there are other consultants (e.g., All4) who will teach this course - need to get more instructors matched to the course materials, looking for thoughts on how to best synch instructors/materials; (Julie M) AWMA may be another resource for finding prospective trainers; (Jeff G) instructor list is now with Delivery WG, will be updating this list, seeking feedback from JTC on prospective instructors
  • (Mary Ann) Kristen Rhea is now permanently assigned to the training team; Justin Hall coming on board April 28
  • (Eric)
  • (Chris) Discussion on APTI 470, piloted course with MARAMA; need to find a new e-learning format that isn't expensive to develop/maintain as the current 470 course model;
  • (John) there is a former MARAMA employee with e-learning expertise, could we reach out to her for guidance/direction on where to look for resources? (Julie) Yes, we can reach out to her, but need to manage expectation; webinars are an easy way to deploy training content, could be an inexpensive approach for e-learning; air quality training material has ~2-3 year shelf life, need to be updated regularly; Action: Zac and Jeff - get contact information for Alice L. on e-learning; (Eric) is Alice's expertise in instructional design or delivery? (Julie) both, her degree is in design, but she develops her materials in both formats, in-class and online; seeking other leads on people with expertise in e-learning; (Lisa B) CARB is happy to share the various tools they use, have a list of options from webinar to storylines, happy to share their different products; need to get this feedback for the Delivery and LMS workgroups
  • (Vicki) AERMOD training being reviewed by WG, will get eval forms by 4/30, looking for discussion points to act on from the responses, will summarize and distribute to JTC to figure out how to make edits/changes; want to wrap up this WG by end of May/mid-June
  • (Eric) OECA is transition to a new EPA talent management system (TMS) called FedTalent, which is a broader LMS-like system used by HR groups; EPA may be encouraging JTC to use this system moving forward for the replacement to APTI-Learn; (Rob) OECA has an inspector wiki with compliance/enforcement/monitoring course geared towards SLT and EPA inspectors for maintaining certification as inspectors; using Adobe Connect currently, moving to FedTalent as an agency-wide preferred system; the transition has taken work/time, but the new system appears to be efficient for users of the system, the courses and credential records are available for the inspectors and managers; there are several external licenses for FedTalent to give people access to the courses available on the Inspector Wiki; the wiki will redirect people to FedTalent instead of Adobe Connect; (John) can EPA do a demo of FedTalent when it's available; (Michael) is it possible that the course material is adaptable to go onto the new LMS? (Julie) Parallel effort happening in the JTC with exploring a new LMS, would like EPA to provide experiences/lessons learned on their transition to FedTalent; need to find information about FedTalent, what is the licensing, can it be used for APTI-Learn replacement? what are the costs? Upsides/downsides? request EPA to find out if this could be an option for the National Program effort; FedTalent can't be administered from outside of the EPA firewall, but is there a work around? need to explore this option further, bring this to the LMS workgroup

Potential National Training Program Planning Meetings: conference call with EPA in early-June; face-to-face meeting in late-August

• (John) Looking at call between MJOs and EPA to break ground with Anna to find out her vision and get ideas on what we can expect in the near term; will meet in-person in late August to expand to other division directors with a role in training

Steering Committee and Work Group Updates

• Steering Committee
  • (John) Thanks to co-leads who helped to volunteer; most of the coordination will happen at the WG level, with the steering committee providing guidance and interfacing with the full JTC
• Planning/Support
• Curriculum
• Delivery
• LMS

JTC and WG Recruitment

MJO Issues and Efforts Roundtable

Wiki Tutorial Webinar: demonstration for WG co-leads on how to access and edit the National Training Program Wiki @ LADCO