View source for September 15, 2020 Delivery WG Call Notes

=Action Items=
* Brian and Chris: Check with respective organizations on legal resources for 508 and ADA compliance with training materials

=Attendees=
Zac, Chris, Sarah, Mary Ann, Kara

=Agenda=
# Review August action items
# ADA compliance for online training (Ashley Zuco, US EPA)
# Instructors list
# Evaluation update

= Call Notes=

== Review August action item ==
* Work with MJOs to run RFQ for gathering instructor information
** In process
* Draft sample instructor evaluation questions to drive discussion on next call
** Queried MARAMA and they have an evaluation instrument to share
* Report on ADA compliance knowledge re: online materials @ EPA
** Ashley Zuco to join September call
* Check with Ron Hensley re: ADA compliance
** Ron has an instructor who teaches PPT for CenSARA; as part of the curriculum she has built in the ADA compliance in her lectures

== ADA compliance for online training (Ashley Zuco, US EPA) ==
* EPA is going through the online courses reviewing content
** Let’s keep the scope general: all courses, not just NACT courses
** Need to be aware of all learners, PPT at EPA to training staff
** Checklist and documents being used to review materials
** Visual, hearing, mobility, learning styles, and speech/language differences
* Create a plan to cover disability support before the training is developed; with schedule and materials need to plan for this 
** Materials need to be accessible for all disabilities
** There needs to be a text file for everything, to convert to audio files
** Think through these issues ahead of time, and provide to people ahead of time
** Think through support, interpreters or translator, co-teacher/training; virtual training may use chat to access discussion 
* Best practice is to put into PDF, e.g., for PPT save PPT as PDF
* Schedule: for live events make sure there are frequent breaks and stick to timeline
** Organize schedule into clear and manageable sections
* PPT, PDF, Word, Captivate are built to support ADA compliance: if you use layouts and templates that are already designed to be used by a screen reader that helps 
* Use the accessibility checker in MS software
* Legacy materials will need to be prioritized for updates
* PPT templates will support ADA compliance
* Consider contrast of materials for visually impaired, less decorative 
* Jeff: NM DEQ suggests that if the courses are not ADA compliance then no students will be allowed to attend; are MJOs hearing similar experience? 
* If MJOs go to hire instructors, and they are requested to be ADA compliant, how do we deal with this? 
** From a practical standpoint, do we create accessibility based on the needs of the learner? 
* 508 compliance is required by Federal; ADA by local state nonprofit business
** ADA is all accessibility; 508 is only IT content
* Passive approach: address compliance issues as they come up
* EPA is trying to make a good faith effort with legacy materials 
* Need to make the compliance of materials more active 
* EPA is defining legacy materials as self-instructional courses to make them compliant 
* Can we ask instructors to check ADA compliance? 
** What happens if we ask them add closed captioning, interpreters. 
* What’s the timeline on doing this? When do we need to be compliant
* Next Steps
** Develop a plan
** EPA develops a fact sheet
** MJOs provide plan and fact sheets to trainers
** MJOs include language in their contracts
** Trainings starting at a time in the future to accommodate disability compliance
* This workgroup needs a charge on how to move forward; let’s figure out how to do this together starting with the JTC SC
** How do demonstrate that we’re working toward compliance? Is it a good-faith effort? What is good faith? 
** MJOs need to include compliance terms into our contracts
** Parallel effort with live courses for materials and delivery
** Need to get all MJOs together to hear from EPA about what’s required? 
** Is Ashley the expert, more on the practical considerations; can EPA bring in a legal perspective as well? 
** Brian can check in TX about experts on legal/practical perspective; states are required that everything they put out needs to be compliant 

== Instructors list ==
* Update on the review from Jeff and Brian
* Update on the RFQ idea

== Evaluation update ==
* Need to standardize an evaluation for online courses