LADCO Wiki - User contributions [en]

Communications (Planning and Support) WG

2021-07-01T14:39:50Z

Kmurphy:

[https://www.ladco.org/wiki/index.php?title=National_Air_Pollution_Training_Program National Training Program Wiki Main Page]
=Members=
Lead: Kara Murphy (NESCAUM)

Members:
Stern, Kaitlin (CT DEEP), John Hornback (METRO4/SESARM), Maryann Warner (EPA OAQPS), Doug Carson (METRO4/SESARM), Sarah Matthews (EPA OAQPS)

=Overview and Charge=
The Communications WG is one of the 4 workgroups within the JTC. The WG responsibilities include, but are not limited to, assisting with posting and communication of training opportunities, assisting with development and use of course reports, conducting periodic conference calls and webinars to inform locals/states of general LMS functionalities and specific LMS enhancements and assisting with library maintenance. This workgroup will be working closely with the other JTC workgroups to support their efforts.

=Conference Calls=
3rd Tuesday @ 11:00 Central / 10:00 Eastern

==Call 1: September 9, 2019==
''Agenda''
* Introductions
* JTC Overview & New Organizational Approach
* Workgroup Overview
* Near Term Action Items
* Engaging JTC Calls
* Workgroup participation (please see attached flyer)
* Flexible & inviting JTC call agendas
* Tasks that will engage new participants / Engage participants so that they contribute
* Survey state/local & MJO’s on Course Catalog needs
* Discussion on the importance of reliable training needs survey
* How can we improve communication with students? What are the major gaps?

''Call Notes''
* Participants: Kara Murphy & Leisa Bush (NESCAUM and CARB WG co-chairs), Mary Ann (EPA advisor), Kaitlin Stern (CT), Patricia Bizoukas (MI), John Hornback & Doug Carson (Metro 4/SESARM)

* Key Points: Planning and Support WG focus – training needs assessment, course scheduling, course and instructor evaluation, communicate training opportunities, library maintenance.
* JTC calls: Make agendas more inviting and engaging to S/Ls, focus on S/L needs, Shift JTC planning to Steering Committee, Only standing item on JTC calls would be brief WG report outs.
* National training needs survey: Revise survey to standardize it and make it more reliable and so that it does not overwhelm S/Ls
* Online course catalog: Provide to S/Ls, Use as a reference document when sending out training needs survey, Include courses in APTI-Learn and courses developed by OECA and MJOs (perhaps as a starting point, use the list of courses that EPA has compiled?)
* Next Steps: After the Oct. 8 JTC call, WG will meet to discuss ways to make JTC calls more focused on S/L issues.

==Call 2: October 15, 2019==
''Agenda''
* Debrief JTC Call - new participant perspective
* Potential Collaboration with the Curriculum WG
* Short Term Action Items (Continued)- How many trainings do each MJO plan a year? How can this information be helpful to us? Discussion on courses outside of APTI – How are MJO’s collecting and recording data?
* Long Term Action Items
* Support other workgroup tasks - Planning & Support WG contact has been selected for outreach to other workgroups. How should the contact approach these check-in calls?
* Standardize an evaluation report for all MJOs
''Call Notes''
* JTC Calls could potentially have state and locals present on recent training successes. This would engage state and locals to participate and present activities on JTC calls.

==Call 3: November 17, 2019==
''Agenda''
* Workgroup Updates / Housekeeping - In need of new WG liaison, Ideas for recruitment for new WG members?
* Presentation on EPA’s APTI Curriculum Draft - Discussion on how this can help our course prioritization efforts
* Long Term Goals (if time allows) - Standardize an evaluation report for all MJOs, What are the benefits?

''Call Notes''
* Action Items: Kara – talk with Michael Vince, Curricula WG lead on how to coordinate on prioritization criteria

==Call 4: December 17, 2019==
*Call canceled, next call will be held January 21, 2020.

==Call 5: January 21, 2020==
*Call canceled, next call will be held February 18, 2020.

==Call 6: February 18, 2020==
Agenda
*Roll Call
*Debrief Steering Committee Meeting at RTP
*WG Liaison Update
*MJO Course Development Spreadsheet
*Prioritization Criteria
*Workgroup Description/Charter
*Review of Short-term & Long-term goals

Participants
*Kara Murphy (Planning and Support WG lead), Kristin Riha (Curricula WG EPA advisor and MJO Course Development Spreadsheet), Mary Ann Warner (Planning and Support WG EPA advisor), John Hornback (Planning and Support WG member), Doug Carson (Metro 4/SESARM), Michael Vince (Curricula WG lead), Laura Bunte (course prioritization criteria)

Call Notes/Key Points
*In-person JTC Steering Committee Meeting in RTP last week discussed the purpose and role of the P&S WG moving forward. Communication is a key role for the P&S WG moving forward. Kara & Maryann will act as WG Liason - will join other WG calls. Discussion on Prioritization Criteria will be continued on the next Curriculum WG, both Maryann & Kara will be on call to continue this conversation and where P&S can support efforts.

* '''MJO Course Development Spreadsheet:''' Reviewed Kristin’s draft spreadsheet that lists courses developed/updated by MJOs. Includes links to some LADCO course materials; Doug has Metro 4/SESARM course materials. What are the criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library? E-library as a shareable platform – MJO course materials are currently on SharePoint. Need for an EPA SME to review before putting in LMS e-library. Options for new spreadsheet categories: “Ongoing”:, “pending”, “completed” where dates are recorded; notes section to indicate what date refers to, e.g., RFP issued, contractor selected. Two categories – “started”, “going to start” with drop-down targeted milestone dates
*'''Course Prioritization Criteria:''' Derived from Laura’s ideas, Theresa Pella’s 2014 course prioritization WG and John Hornback’s 2017 ideas. Will apply in the development of the 3-year Training Plan (draft June 2020, final Sept. 2020). “Last date updated” may not be a good indicator of whether a course needs to be updated or discontinued – depends on whether course content is out of date/incorrect. Consider moving “new program/requirement” and “hot/emerging topic” from “Course Content” to its own category, “Criticality”

* '''Action Items:''' Kara and Mary Ann – participate in all WG calls for about 6 months to learn about WG tasks and needs. Kara – email MJOs in the next two weeks: 1) ask them to review spreadsheet data and provide updates (1 – 2 weeks to update), then work with Justin and Josh and 2) ask MJOs to send updated course materials for placement in an e-library, provide SharePoint link. Kara – schedule a call with MJOs to discuss. Michael – address prioritization criteria at March 5 Curricula WG call. Michael – send notes from Curricula WG breakout session of Feb. 12 JTC Steering Committee meeting to Kara to send to the Planning and Support WG
* '''To be Continued:''' Workgroup Description and Charter / Short-term & Long-term goals will be discussed next call.

February Liaison Tasks
*'''Delivery WG:''' Action Items: Contact EPA to discuss putting a list of instructors on the SharePoint so that all parties can access/edit the most recent list. This could be similar to how we are approaching the list of course development among MJOs.

==Call 7: March 17, 2020==
Agenda:
*Roll Call
*Update on SharePoint template for housing the MJO course inventory
*Liaison Updates
*Workgroup Description/Charter
*Communications Plan
*Review of Short-term & Long-term goals (if time allows)

Participants:
*Kara Murphy (Planning and Support WG lead), Mary Ann Warner (Planning and Support WG EPA advisor), Kaitlin Stern, CT, John Hornback and Doug Carson (Metro 4/SESARM), Laura Bunte and Sarah Matthews (Curricula and Planning and Support WGs EPA support), Michael Vince (Curricula WG lead)

Action Items:
*'''Sarah''' – talk to Justin Hall and Adam Baumgart-Getz about use of remote techniques to deliver some of the classroom courses that have been or are expected to be cancelled due to the coronavirus social distancing
*'''Kara''' – talk with Sarah about using Zoom to deliver APTI 452
*'''Mary Ann and Kara''' – discuss what the MJO Course Content SharePoint site might look like with additional MJO information
*'''Kara'''– ask Zac if can add to the March 24 JTC Steering Committee meeting agenda a potential JTC-EPA meeting during the AAPCA meeting in Raleigh Sept. 28-30

Notes:
*WG liaison updates: '''Training Delivery''' – The Planning and Support WG has taken on the task of development of a SharePoint template for managing MJO content. Josh Minorics is creating the template. The SharePoint site will initially house the inventory of MJO courses, course content and list of instructors. Josh will do a demo at the March 24 JTC Steering Committee call. '''Curricula''' – 2 S/Ls are test driving SI 105 to provide suggestions on how to update it to make it a more effective online course; Michael will be talking with Adam and Zac about MJO course update priorities – what might be done with the LADCO grant money that might be available and what EPA might do (so there is not overlap. '''LMS''' – in procurement process, no need for P & S WG interaction now; perhaps in market launch phase.
*Potential e-delivery of classroom courses due to coronavirus classroom course cancellations: Intro classroom courses benefit from student-to-student conversations. How to make sure students are learning and engaging in online learning? Tools like polling and Qs & As like MARAMA does on webinars. Is there a common platform an MJO uses that other MJOs can use, like Go to Webinar? MJOs use a shared procurement to obtain such a platform with unspent funds from cancelled classroom courses? Could Zoom be used to deliver APTI 452? In the early 2000s, a classroom instructor with Parkinson’s was able to deliver his class remotely with a camera broadcasting his image while an assistant was in the classroom.
*WG Description/Charter – propose changing the name of the Planning and Support WG to the Communications WG to provide more clarity on what the WG actually does – no disagreement
*Communication Plan: How the WG's communicate with each other and how the JTC Steering Committee communicates with the WG's. SharePoint site for managing MJO content will be very helpful to have MJO-developed content in one place that is accessible by all of the JTC.
*New task – plan for JTC-EPA meeting sometime during the AAPCA meeting in Raleigh Sept. 28-30
*Future Action items: o Determine process for keeping MJO course inventory, course materials and instructor list updated. From Feb. 14 meeting – What are criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library?

==Call 8: April 21, 2020==

Agenda:
*Course Catalog Discussion: Where to house catalog long-term? Development of free on-demand course flyer
*SharePoint Demo: Additional content to be placed on the SharePoint?
*Best Practices Guidance: Development & Update
*Potential face-to-face JTC-EPA meeting in conjunction with AAPCA meeting in Raleigh Sept. 2020
*Best way to recruit Subject Matter Experts & Trainers
*Update from EPA on Marketing

Participants:
*Kara Murphy, Sarah Matthews, Laura Bunte, Doug Carson, Kaitlin Stern, Zac Adelman, Jeff Gabler, Josh Minorics, Justin Hall, Jonathan Bradsher

Action Items:
*Kara – talk with Jeff and Zac about the MJO national training webinar.
*Team members – send agenda topics for JTC-EPA meeting in Sept. to Kara or Mary Ann.

Key Points:
*Online course catalog location
*Catalog is a S/L accessible Google document list of APTI, NACT and contractor-offered online courses, including a mix of free and fee-based courses will reside on the LADCO wiki until the new LMS is available, at which time, the document/its content will go on the new LMS or onto a web portal
*The functionality of the new LMS will allow this information to be searched and sorted; the wiki is more suitable for a PDF document will also keep an editable version for trainers to update, however, it will be a relatively stable document
*Course Catalog Flyer – NESCAUM proposes to create a flyer for S/L staff on the free on-demand courses that are available. Zac suggests that we include online webinar trainings that the MJO's plan to host together in the near future.
*National training webinar – the Training Delivery WG will be suggesting the MJOs offer a couple of courses to all S/Ls on a couple of topics in demand such as permitting, NSR or enforcement.
*SharePoint Content Management Demo – purpose of the SharePoint site is to house course source files so that if we change LMSs, we maintain control of the content

Instructor List:
*It needs to be accessible
*If it’s on the new LMS, it could be searchable
*It would be good to have instructor evaluations associated with instructors; can instructor evals on APTI-Learn be moved to new LMS and be made searchable?
*Could go on SharePoint if it is phone book style
*Could be housed on SharePoint now and then moved to the new LMS as long as it is in Google Docs, SharePoint or Excel format
*Any file put on the LMS must be SCORM wrapped (static)

Best Practices guidance for converting classroom to online format:
*Kara sent a draft of the guidance to Jeff and Zac yesterday; it is based on best practice suggestions from MARAMA, Gary McCutchen, Jerry Crowder and Lakes Environmental. Did we receive other best practices feedback?

==Call 9: May 19, 2020==

''Agenda''
* Roll Call
* Completed Projects
* Prioritization Criteria

''Participants:'' Jeff Gabler (WESTAR),Michael Vince (CenSARA), John Hornback & Doug Carson (Metro 4-SESARM), Jackie Burkhardt (MARAMA), Kara Murphy (NESCAUM), Laura Bunte, Adam Baumgart-Getz, Jonathan Bradsher & Mary Ann Warner (EPA)

''Action Items''
*MJOs – send their list of training coordinators to Kara & Mary Ann
*Kara – schedule a meeting in June of training coordinators to discuss prioritization checklist
*Jackie – send MARAMA training needs survey to meeting participants

''Key Points''
* 3 recently released products – Flyer of free cost online courses, Best Practices from eLearning, Course catalog (offered by MJO instructors & EPA)
Prioritization checklist for new courses to be developed
* Criteria in draft checklist based on course demand, course content, course format and resources
* Desire to get more specific training needs that are based on curricula learning objectives, e.g., rather than “permitting”, instead, “introductory permit review” or “intermediate NSR”; is the request on our plate?
* By Sept., create a training plan for 2021 – 2023 that includes new course development and existing course update so can plan for SME time – 4 -5 courses in 2021 & up to 20 courses in 2022 & 2023
* NESCAUM’s training needs assessment approach – used MARAMA’s needs survey to update NESCAUM survey
* In survey to Air Directors, “Any course topics not identified on APTI-Learn curricula?”. If so, follow up phone call with Ads to get specific needs.
* Will walk ADs through the new prioritization checklist
* 2 sets of priorities when asking states for their training needs: Courses they want to have taught and number of staff needing training & Courses that need updating or developing. Training coordinators, program managers and air directors each have different information. Good to have consistency nationally of training needs
* Put functional area courses, like permitting, modeling, planning or monitoring on regular update schedules; new topics come to MJOs, don’t need to solicit
* Prioritization criteria would be used to assess the need for new course material to fill gaps between the updated curricula learning objectives and available course material that match those LOs
* Even though MJOs have surveyed states for their training needs and responded with training courses, there are apparently additional needs, like the well-attended MOVES online training offered to SESARM & LADCO states
* Prioritizing the creation of course material to fill gaps between new curricula learning objectives and available course material that match those LOs
* Webinar of state training coordinators to discuss known gaps and what their program managers need

==Call 10: June 16, 2020==
''Agenda''
* Upcoming webinar: National Air Quality Training Program – How States and Local Governments Can Convey Their Needs
* Monthly or Bi-monthly Flyer on JTC WG Activities
* Fall 2020 JTC Meeting (draft agenda attached)
* Discuss remote options
* Discussion on Class List for New Employees

''Participants:'' – Jackie Burkhardt (MARAMA), John Hornback & Doug Carson (Metro 4/SESARM), Kara Murphy (NESCAUM), Kaitlyn Stern (CT), Laura Bunte & Mary Ann Warner (OAQPS EPA)

''Action Items''
* Doug – check with Josh Minorics whether new LMS will have a team collaboration feature
* Kara – draft a template for a periodic flyer that summarizes JTC WG activities
* Mary Ann – ask Justin Hall and/or Josh about EPA accessibility to a virtual platform for holding the Fall JTC-EPA meeting
* Kara – add virtual platform availability to July 1 Steering Committee meeting agenda (for JTC-EPA Fall meeting and for virtual delivery of NACT courses)

''Key Points''
* Prioritization webinar – Mon., June 22 2-3:30 ET; Laura will present prioritization checklist; >80 state training coordinators have registered
* Flyer with JTC WG activities: Close loopholes in communication & inform non-WG members (JTC Steering Committee, training coordinators, MJO S/Ls, management, etc.) of activities. Steering Committee could then focus more on planning instead of the day-to-day operations of the WGs. Issue flyer bi-monthly, perhaps monthly if needed. Content – high level info such as deliverables, areas where feedback is needed, etc. Kara & Mary Ann would contact each WG to get this info.
* JTC communication tool – is there a team collaboration section on the new LMS where JTC WG information can be housed?
* Increase engagement with the S/Ls, e.g., monthly call on LMS outreach w/training coordinators
* Fall JTC-EPA meeting: Engage training coordinators – perhaps 1 day roll-out of LMS. Plan for a remote meeting due to unknown timeframe when we will be able to gather together (duration of COVID-19 social distancing period unknown). Platform for hosting meeting virtually. Go To Webinar (MARAMA & CenSARA have this system). Zoom for breakout room capability? Cost involved. Visual contact with speaker(s) desirable.

==Call 11: July, 2020==
''Agenda''
* Review Draft Workgroup Flyer
* JTC Meeting - Platform? Number of Days? Date? Agenda feedback? Keeping best practices in mind
* GoToWebinar training for NOWCC instructors & Training Coordinators

''Participants – Kara Murphy (NESCAUM), Doug Carson & John Hornback (Metro 4-SESARM), Kaitlyn Stern (CT), Justin Hall, Laura Bunte & Mary Ann Warner (EPA)''

''Review Draft Workgroup Flyer'''
* Recent activities for Communications WG – Development & prep for Fall JTC mtg
* Action Items for Communications WG – Developed draft agenda, to comment, click here
* Likes keeping WGs informed, likes high level info
* High level w/o technical details so states could understand
* Maybe remove deliverables & just keep recent activities & action items
* Maybe just recent activities. E.g., trying to move classroom to virtual
* Next step – MAW & Kara populate for Communications WG
* Process for keeping it updated. Bimonthly might make easier.

''JTC Webinar Meeting''
* Platform? Number of Days? Date? Agenda feedback? Best Practices?
* SC or JTC? SC but perhaps session open to training coordinators & full JTC on relevant topic, e.g., LMS
* NACAA & MARAMA provided comments – MARAMA - 10 hrs of topics, split out over 2 days. Presentation on best practices for delivering online training.
* NACAA suggested not over 3 hrs of content at a time
* Host over weeks/months, reserve 2-3 hrs of time to address 2 or 3 topics. Schedule/agenda.
* This Fall? – Sept is a terrible time because of converging of a lot of work. Perhaps lighter lift from EPA on earlier sessions, like WG charters. LMS roll out session would be hard to have in Sept bec it will not have been rolled out yet. Tee up topics at the right time so can be more meaty.
* If set up over a few months or weeks, can set up conversations when ready to be addressed, e.g., LMS
* Hold off to the new year?
* Once LMS comes out, need to convene & create lead-in to future topics. Set of LMS webinars start this process in Fall. Perhaps mid to late Oct. Should bring up at SC call for endorsement. Need an FYI call before roll out. General call. *MAW & Kara – work w/Jackie & Sue about marketing plan for LMS rollout.
* Unsure of timing for LMS training
* Contractor will help w/education
* AAPCA hosted their spring 2020 meeting virtually and is planning to host their fall 2020 meeting via a series of online meetings over a period of a few weeks

''GoToWebinar training for NOWCC instructors & Training Coordinators''
* NESCAUM hosting some virtual trainings. Need process in place for preparing instructors for training. # sessions for instructors to feel comfortable? Easier to practice Go To Webinar w/a small group. When large group of NOWCC trainers, many ?s
* Thank you to NESCAUM for willingness to be first off the block. MARAMA has been really helpful

''Other Items?''
* Prioritization checklist
* Concept of checklist introduced in June – OAQPS, RO, S/Ls, Tribes. Still receiving add’l input. 98 requests from 24 organizations. All over the map w/topics. All curricula touched on. Some outside scope requests, most relevant. Foundational to advanced. Assessing info & will float draft 3-yr plan for comment. Can’t do all 98 but will retain ideas for out years.

==Call 12: August, 2020==
* New WG Project - Creating a Flow Diagram for JTC Decision Making

==Call 14: October 10, 2020==

''Agenda''
* WG Update
* JTC Virtual Meeting Session 1 Update
* JTC Virtual Meeting

''Participants – Kara Murphy (NESCAUM), Laura Bunte & Mary Ann Warner (EPA), Chad LaFontine (Metro4SESARM), Kaitlin Stern(CT DEEP), Jeff Gabler (WESTAR), Michael Vince (CENSARA), Marc Cone (MARAMA)''

''Workgroup Update – New EPA Advisor''
* Jonathan Bradsher replacing Mary Ann last meeting. Introduction- elearning specialists, making sure the LMS courses work properly, worked in the intelligence system, please make sure he is on email lists.

''JTC Virtual Meeting – Session 1 Update''
* Selected November 6 noon to 2 for the first meeting of eight.
* GoToWebinar (NESCAUM) noticed on the calendar invite.

''JTC Virtual Meeting – Scheduling Upcoming Sessions''
* Fall Meeting Topics by Session took all the topics and broke them up to sessions which are located here, timeline for sessions? Lot of scheduling do when do we want to have all the sessions, second interested in hosting between Thanksgiving and Christmas and leave the rest to the new year. 8 too many, biweekly meetings? Concerned about what makes the most sense as to move forward. Could we combine some sessions? Vince we could do half day session.
* With advanced notice could have it thru lunch, Jeff standing time for these calls, Jeff do you have preference half day or standing? No preference just enough warning. Does it make sense to do shorter on a weekly basis? Jeff time not an issue just need to be able to block it out. Mary Ann thought not to extend it too long, try to condense for continuity and not string it out. Maybe one of Zac’s meetings could be used as a time do get this done.
* Ask Adam and Zac what they think would work the best. After the new year have scheduled meetings that are planned, using standing times would be helpful two hour sessions every other week. Will take time to prep. Michael every week scheduled for stuff will be hard. Marc take into account training calendars may be starting to fill up with classes. Kara and Mary Ann to discuss in a follow up call reach out to Zac and Adam. Come up with a plan.
* May want to try and get this in by the end of the year. 2 hrs, 3 hrs, 3hrs, are the first time slots. Could we combine these in a morning and afternoon session for sessions 2 and 3? Zac and Adam be discussed. Vince keep the time differences in mind as we plan. East coast and west coast times far apart. Jeff can get up early and make it happen. Chad may be able to consolidate some of these sessions and might not need the time estimated in the table. Advanced warning keypoint here. Will go back to the drawing board to make it happen.

''JTC Virtual Meeting Logistics ''
* Support Group Note taking, action items.
* Summary of Sessions - Notes/Recording
* Action Item Follow-up
* Ok to record sessions to go back and listen to the sessions. Ok with everyone from those on the call. Reach out for Zac. Mary Ann we should identify the facilitator for each session. A conductor of the meeting if you may. JTC steering committee chair should do it so will follow up with Zac. Any other thoughts? Kara this has been very helpful thank you all.

==Call 15: November 12, 2021==
''Participants - Chad, Kara, Jonathan, Jeff Gabler, John Hornback, Laura Bunte''

''Agenda/Notes''

''Discuss date/time for Session 2 of the JTC Virtual Annual Meeting''
* December 7 at 12 – 2  Mark, MARAMA cant make it *Action item – email these contacts and ask if this could possibly work / move things around.

''Discuss remaining sessions - schedule in the new year / doodle poll''
* Session 1 notes draft is done – I will email them out to the steering committee for comments. This can also be used as a template for future note taking. *Action item
* Jonathan will send out doodle poll on let us know which day of the week works general for folks and what time. Micheal vince approve, Chad good idea.

''LMS discussion, add 10 min to each remaining session''
* Action item – edit session 2 by adding 10 min intro session on LMS. Confirm no LMS session.

''Assign WG notetakers and timekeepers for remaining sessions''

''Other items?''
* add to the Communications agenda item on putting together language for MJOs to send email to members.

==Call 16: December 15, 2021==
''Participants - Kara Murphy, Jonathan Bradsher, Chad LaFontaine, John Hornback, Jeff Gabler, Laura Bunte, Michael Vince ''

''Agenda/Notes''

''Scheduling 2021 Virtual Annual Meeting Sessions''
* assign logistic roles
* Doodle Pole ends this Friday. 9 responses at this point. Current trend indicates at this time that the selected Time/Date will be Tuesdays at 12-2 pm on 2nd & 4th weeks of the month.
*Since at this point we have received less than half of the anticipated responses, WG decided to wait until after deadline to be assigning WG dates and roles

''2021 WG Goals''
* Organize and schedule the 6 remaining virtual annual meeting sessions.
* Develop takeaways from sessions in a final notes document
* Distribute tasks to workgroups based on notes/discussions
* Continue creating bi-monthly workgroup activities flyers.
* Note take for Steering Committee Meetings - Jeff suggested finding another way to take notes, perhaps “sharing the love” with the other WG. There was also a suggestion for recording Steering Committee calls, but A). need to get OK from Zac B). need to coordinate using a platform that we know will record (currently Zac’s platform is Ring Central) and C). Establish policy for deleting recording after use.

''Assist in planning for 2021 Annual Meeting''
* Assist LMS workgroup with communication efforts as needed.
* Create a system to document workgroup tasks to avoid barriers.
* Collaborate with the Curriculum WG on course development efforts / course life cycle. – Michael suggested WG look for additional ways to work with other WGs

==Call 17: January 19, 2021==

This call was canceled.

==Call 18: February 16, 2021==
''Participants - Kara, Jonathan, Kaitlin, Chad''

''Agenda/Notes''

''Development of Workgroup Charter''
* Due early March. Jonathan & Kara will draft this up and send to WG to review.

''Reflection on JTC Virtual Annual Meeting Sessions: What can be improved? Thoughts on session agendas? Other feedback?''
* Sessions lead themselves. The charters will be useful for new members who need descriptions. LMS WG could use sessions. LMS WG calls go over a lot, so maybe this is something that needs more time.

''Brainstorming Session on 2021 Tasks''
* Collab with LMS WG
* As of now, we are helping LMS WG with JTC Virtual Annual Meeting Sessions. specifically, the national report out that has been pushed back to April 8. Communications WG will help with communications efforts to state/locals.

''Collab with Curriculum WG''
* Jonathan & Kara will attend Curriculum WG calls and take note of where we can fit in. No one from Curriculum WG was able to attend today’s call.

''Other Items?''
*January call was canceled.

==Call 19: March 16, 2021==

''Attendance: Kara Murphy (NESCAUM), Scott Hodges (Metro4SESARM), Jeff Gabler (WESTAR), Jonathan Bradsher (EPA)''

''Call Agenda''

''Review WG Charter - Any comments?''
* Send document out to WG again for final edits and then send to Zac
* No comments so far
* Re visit this doc annually

''Collab with Delivery WG on ADA contract language''
* ACTION ITEM – contract language draft up for next call. This can be developed through the web content access guide. WCAG 2.0 was adopted and there is a list of things we can look through as a starting point. Link in meeting notes sessions 6.
* Review the EPA training development lifecycle and identify where the Communication WG could plug in/interact in the process
* Where does the Communication WG fit in best into the process?
* Step 2 possibly? Communicating the course that is being developed
* Step 5 – identify SME? ACTION ITEM: Reach out to Curriculum WG about SME process. (action item complete)
* Evaluation? What is the process of evaluating each step? Can the Communications WG help here?
* It seems the communication WG really belongs in the beginning and end of the course life cycle process.
* ACTION ITEM – Chris Stoneman will join our next meeting to walk us through this a bit more.

''Session 8 of JTC Virtual Annual Meeting: National Report Out - Next Steps?'''
* ACTION ITEM – Set up a call with Jackie & Sue (action item complete)
* Session 8 will be held on April 6 (This was changed to late April)

==Call 20: April 27, 201==

''Attendance: Kara Murphy (NESCAUM), Scott Hodges (Metro4SESARM), Jeff Gabler (WESTAR), Jonathan Bradsher (EPA), Kaitlin Stern (CT DEEP), Chris Stoneman (EPA)''

''Call Agenda''

''Session 8 of JTC Virtual Annual Meeting is now complete - Next Steps?''
* Really pleased with this meeting, there was concern that folks wouldn’t have the time to attend. CT DEEP wasn’t able to attend. Online moving forward? Perhaps

''Review the EPA training development lifecycle and identify where the Communication WG could plug in/interact in the process''
* Where does the Communication WG fit in best into the process?
* Chris Stoneman will join our next meeting to walk us through this a bit more.
* Chris Stoneman walked us through this lifecycle process document. Combines the ADDIE cycle and project management. Communications WG, articulate a reiteration of communications WG, where can we add value in the process? Over aching communication function, activities and EPA and partners. Specific course came up and specific courses are needed, some of the groundwork is being laid out. “Evaluate” could be a good place for us to fit in? Webinar series on training effort, virtual training in SME across country? Twice a year, where things are, SME’s. Flyer when course is ready to send out to all.

''Collab with Delivery WG on ADA contract language''
* ACTION ITEM – contract language draft up for next call. This can be developed through the web content access guide. WCAG 2.0 was adopted and there is a list of things we can look through as a starting point. Link in meeting notes sessions 6.
* Using Ashley’s slides as supportive info within contract language. Meeting with Delivery WG to discuss.

==Call 21, June 15, 2021 (May Call Canceled)==

''Attendance: Kara Murphy (NESCAUM), Scott Hodges (Metro4SESARM), Jackie Burkhard(MARAMA), Jonathan Bradsher (EPA), Kaitlin Stern (CT DEEP), Chris Stoneman (EPA)''

''Call Agenda''

''JTC Annual Meeting - Compile Session Notes''
*

''Discuss Collab with Delivery WG''
*

''Collect Comments on the first draft of In-person ADA/508 Compliance criteria document''
*

''Other Items?''
*

Communications (Planning and Support) WG

2021-04-15T16:54:49Z

Kmurphy: /* Conference Calls */

Communications (Planning and Support) WG

2021-02-24T16:17:34Z

Kmurphy:

Communications (Planning and Support) WG

2020-12-06T21:46:32Z

Kmurphy: /* Call 14: October 10, 2020 */

[https://www.ladco.org/wiki/index.php?title=National_Air_Pollution_Training_Program National Training Program Wiki Main Page]
=Members=
Lead: Kara Murphy (NESCAUM)

Members:
Stern, Kaitlin (CT DEEP), John Hornback (METRO4/SESARM), Maryann Warner (EPA OAQPS), Doug Carson (METRO4/SESARM), Sarah Matthews (EPA OAQPS)

=Overview and Charge=
The Communications WG is one of the 4 workgroups within the JTC. The WG responsibilities include, but are not limited to, assisting with posting and communication of training opportunities, assisting with development and use of course reports, conducting periodic conference calls and webinars to inform locals/states of general LMS functionalities and specific LMS enhancements and assisting with library maintenance. This workgroup will be working closely with the other JTC workgroups to support their efforts.

=Conference Calls=
3rd Wednesday @ 11:00 Central

==Call 1: September 9, 2019==
''Agenda''
* Introductions
* JTC Overview & New Organizational Approach
* Workgroup Overview
* Near Term Action Items
* Engaging JTC Calls
* Workgroup participation (please see attached flyer)
* Flexible & inviting JTC call agendas
* Tasks that will engage new participants / Engage participants so that they contribute
* Survey state/local & MJO’s on Course Catalog needs
* Discussion on the importance of reliable training needs survey
* How can we improve communication with students? What are the major gaps?

''Call Notes''
* Participants: Kara Murphy & Leisa Bush (NESCAUM and CARB WG co-chairs), Mary Ann (EPA advisor), Kaitlin Stern (CT), Patricia Bizoukas (MI), John Hornback & Doug Carson (Metro 4/SESARM)

* Key Points: Planning and Support WG focus – training needs assessment, course scheduling, course and instructor evaluation, communicate training opportunities, library maintenance.
* JTC calls: Make agendas more inviting and engaging to S/Ls, focus on S/L needs, Shift JTC planning to Steering Committee, Only standing item on JTC calls would be brief WG report outs.
* National training needs survey: Revise survey to standardize it and make it more reliable and so that it does not overwhelm S/Ls
* Online course catalog: Provide to S/Ls, Use as a reference document when sending out training needs survey, Include courses in APTI-Learn and courses developed by OECA and MJOs (perhaps as a starting point, use the list of courses that EPA has compiled?)
* Next Steps: After the Oct. 8 JTC call, WG will meet to discuss ways to make JTC calls more focused on S/L issues.

==Call 2: October 15, 2019==
''Agenda''
* Debrief JTC Call - new participant perspective
* Potential Collaboration with the Curriculum WG
* Short Term Action Items (Continued)- How many trainings do each MJO plan a year? How can this information be helpful to us? Discussion on courses outside of APTI – How are MJO’s collecting and recording data?
* Long Term Action Items
* Support other workgroup tasks - Planning & Support WG contact has been selected for outreach to other workgroups. How should the contact approach these check-in calls?
* Standardize an evaluation report for all MJOs
''Call Notes''
* JTC Calls could potentially have state and locals present on recent training successes. This would engage state and locals to participate and present activities on JTC calls.

==Call 3: November 17, 2019==
''Agenda''
* Workgroup Updates / Housekeeping - In need of new WG liaison, Ideas for recruitment for new WG members?
* Presentation on EPA’s APTI Curriculum Draft - Discussion on how this can help our course prioritization efforts
* Long Term Goals (if time allows) - Standardize an evaluation report for all MJOs, What are the benefits?

''Call Notes''
* Action Items: Kara – talk with Michael Vince, Curricula WG lead on how to coordinate on prioritization criteria

==Call 4: December 17, 2019==
*Call canceled, next call will be held January 21, 2020.

==Call 5: January 21, 2020==
*Call canceled, next call will be held February 18, 2020.

==Call 6: February 18, 2020==
Agenda
*Roll Call
*Debrief Steering Committee Meeting at RTP
*WG Liaison Update
*MJO Course Development Spreadsheet
*Prioritization Criteria
*Workgroup Description/Charter
*Review of Short-term & Long-term goals

Participants
*Kara Murphy (Planning and Support WG lead), Kristin Riha (Curricula WG EPA advisor and MJO Course Development Spreadsheet), Mary Ann Warner (Planning and Support WG EPA advisor), John Hornback (Planning and Support WG member), Doug Carson (Metro 4/SESARM), Michael Vince (Curricula WG lead), Laura Bunte (course prioritization criteria)

Call Notes/Key Points
*In-person JTC Steering Committee Meeting in RTP last week discussed the purpose and role of the P&S WG moving forward. Communication is a key role for the P&S WG moving forward. Kara & Maryann will act as WG Liason - will join other WG calls. Discussion on Prioritization Criteria will be continued on the next Curriculum WG, both Maryann & Kara will be on call to continue this conversation and where P&S can support efforts.

* '''MJO Course Development Spreadsheet:''' Reviewed Kristin’s draft spreadsheet that lists courses developed/updated by MJOs. Includes links to some LADCO course materials; Doug has Metro 4/SESARM course materials. What are the criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library? E-library as a shareable platform – MJO course materials are currently on SharePoint. Need for an EPA SME to review before putting in LMS e-library. Options for new spreadsheet categories: “Ongoing”:, “pending”, “completed” where dates are recorded; notes section to indicate what date refers to, e.g., RFP issued, contractor selected. Two categories – “started”, “going to start” with drop-down targeted milestone dates
*'''Course Prioritization Criteria:''' Derived from Laura’s ideas, Theresa Pella’s 2014 course prioritization WG and John Hornback’s 2017 ideas. Will apply in the development of the 3-year Training Plan (draft June 2020, final Sept. 2020). “Last date updated” may not be a good indicator of whether a course needs to be updated or discontinued – depends on whether course content is out of date/incorrect. Consider moving “new program/requirement” and “hot/emerging topic” from “Course Content” to its own category, “Criticality”

* '''Action Items:''' Kara and Mary Ann – participate in all WG calls for about 6 months to learn about WG tasks and needs. Kara – email MJOs in the next two weeks: 1) ask them to review spreadsheet data and provide updates (1 – 2 weeks to update), then work with Justin and Josh and 2) ask MJOs to send updated course materials for placement in an e-library, provide SharePoint link. Kara – schedule a call with MJOs to discuss. Michael – address prioritization criteria at March 5 Curricula WG call. Michael – send notes from Curricula WG breakout session of Feb. 12 JTC Steering Committee meeting to Kara to send to the Planning and Support WG
* '''To be Continued:''' Workgroup Description and Charter / Short-term & Long-term goals will be discussed next call.

February Liaison Tasks
*'''Delivery WG:''' Action Items: Contact EPA to discuss putting a list of instructors on the SharePoint so that all parties can access/edit the most recent list. This could be similar to how we are approaching the list of course development among MJOs.

==Call 7: March 17, 2020==
Agenda:
*Roll Call
*Update on SharePoint template for housing the MJO course inventory
*Liaison Updates
*Workgroup Description/Charter
*Communications Plan
*Review of Short-term & Long-term goals (if time allows)

Participants:
*Kara Murphy (Planning and Support WG lead), Mary Ann Warner (Planning and Support WG EPA advisor), Kaitlin Stern, CT, John Hornback and Doug Carson (Metro 4/SESARM), Laura Bunte and Sarah Matthews (Curricula and Planning and Support WGs EPA support), Michael Vince (Curricula WG lead)

Action Items:
*'''Sarah''' – talk to Justin Hall and Adam Baumgart-Getz about use of remote techniques to deliver some of the classroom courses that have been or are expected to be cancelled due to the coronavirus social distancing
*'''Kara''' – talk with Sarah about using Zoom to deliver APTI 452
*'''Mary Ann and Kara''' – discuss what the MJO Course Content SharePoint site might look like with additional MJO information
*'''Kara'''– ask Zac if can add to the March 24 JTC Steering Committee meeting agenda a potential JTC-EPA meeting during the AAPCA meeting in Raleigh Sept. 28-30

Notes:
*WG liaison updates: '''Training Delivery''' – The Planning and Support WG has taken on the task of development of a SharePoint template for managing MJO content. Josh Minorics is creating the template. The SharePoint site will initially house the inventory of MJO courses, course content and list of instructors. Josh will do a demo at the March 24 JTC Steering Committee call. '''Curricula''' – 2 S/Ls are test driving SI 105 to provide suggestions on how to update it to make it a more effective online course; Michael will be talking with Adam and Zac about MJO course update priorities – what might be done with the LADCO grant money that might be available and what EPA might do (so there is not overlap. '''LMS''' – in procurement process, no need for P & S WG interaction now; perhaps in market launch phase.
*Potential e-delivery of classroom courses due to coronavirus classroom course cancellations: Intro classroom courses benefit from student-to-student conversations. How to make sure students are learning and engaging in online learning? Tools like polling and Qs & As like MARAMA does on webinars. Is there a common platform an MJO uses that other MJOs can use, like Go to Webinar? MJOs use a shared procurement to obtain such a platform with unspent funds from cancelled classroom courses? Could Zoom be used to deliver APTI 452? In the early 2000s, a classroom instructor with Parkinson’s was able to deliver his class remotely with a camera broadcasting his image while an assistant was in the classroom.
*WG Description/Charter – propose changing the name of the Planning and Support WG to the Communications WG to provide more clarity on what the WG actually does – no disagreement
*Communication Plan: How the WG's communicate with each other and how the JTC Steering Committee communicates with the WG's. SharePoint site for managing MJO content will be very helpful to have MJO-developed content in one place that is accessible by all of the JTC.
*New task – plan for JTC-EPA meeting sometime during the AAPCA meeting in Raleigh Sept. 28-30
*Future Action items: o Determine process for keeping MJO course inventory, course materials and instructor list updated. From Feb. 14 meeting – What are criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library?

==Call 8: April 21, 2020==

Agenda:
*Course Catalog Discussion: Where to house catalog long-term? Development of free on-demand course flyer
*SharePoint Demo: Additional content to be placed on the SharePoint?
*Best Practices Guidance: Development & Update
*Potential face-to-face JTC-EPA meeting in conjunction with AAPCA meeting in Raleigh Sept. 2020
*Best way to recruit Subject Matter Experts & Trainers
*Update from EPA on Marketing

Participants:
*Kara Murphy, Sarah Matthews, Laura Bunte, Doug Carson, Kaitlin Stern, Zac Adelman, Jeff Gabler, Josh Minorics, Justin Hall, Jonathan Bradsher

Action Items:
*Kara – talk with Jeff and Zac about the MJO national training webinar.
*Team members – send agenda topics for JTC-EPA meeting in Sept. to Kara or Mary Ann.

Key Points:
*Online course catalog location
*Catalog is a S/L accessible Google document list of APTI, NACT and contractor-offered online courses, including a mix of free and fee-based courses will reside on the LADCO wiki until the new LMS is available, at which time, the document/its content will go on the new LMS or onto a web portal
*The functionality of the new LMS will allow this information to be searched and sorted; the wiki is more suitable for a PDF document will also keep an editable version for trainers to update, however, it will be a relatively stable document
*Course Catalog Flyer – NESCAUM proposes to create a flyer for S/L staff on the free on-demand courses that are available. Zac suggests that we include online webinar trainings that the MJO's plan to host together in the near future.
*National training webinar – the Training Delivery WG will be suggesting the MJOs offer a couple of courses to all S/Ls on a couple of topics in demand such as permitting, NSR or enforcement.
*SharePoint Content Management Demo – purpose of the SharePoint site is to house course source files so that if we change LMSs, we maintain control of the content

Instructor List:
*It needs to be accessible
*If it’s on the new LMS, it could be searchable
*It would be good to have instructor evaluations associated with instructors; can instructor evals on APTI-Learn be moved to new LMS and be made searchable?
*Could go on SharePoint if it is phone book style
*Could be housed on SharePoint now and then moved to the new LMS as long as it is in Google Docs, SharePoint or Excel format
*Any file put on the LMS must be SCORM wrapped (static)

Best Practices guidance for converting classroom to online format:
*Kara sent a draft of the guidance to Jeff and Zac yesterday; it is based on best practice suggestions from MARAMA, Gary McCutchen, Jerry Crowder and Lakes Environmental. Did we receive other best practices feedback?

==Call 9: May 19, 2020==

''Agenda''
* Roll Call
* Completed Projects
* Prioritization Criteria

''Participants:'' Jeff Gabler (WESTAR),Michael Vince (CenSARA), John Hornback & Doug Carson (Metro 4-SESARM), Jackie Burkhardt (MARAMA), Kara Murphy (NESCAUM), Laura Bunte, Adam Baumgart-Getz, Jonathan Bradsher & Mary Ann Warner (EPA)

''Action Items''
*MJOs – send their list of training coordinators to Kara & Mary Ann
*Kara – schedule a meeting in June of training coordinators to discuss prioritization checklist
*Jackie – send MARAMA training needs survey to meeting participants

''Key Points''
* 3 recently released products – Flyer of free cost online courses, Best Practices from eLearning, Course catalog (offered by MJO instructors & EPA)
Prioritization checklist for new courses to be developed
* Criteria in draft checklist based on course demand, course content, course format and resources
* Desire to get more specific training needs that are based on curricula learning objectives, e.g., rather than “permitting”, instead, “introductory permit review” or “intermediate NSR”; is the request on our plate?
* By Sept., create a training plan for 2021 – 2023 that includes new course development and existing course update so can plan for SME time – 4 -5 courses in 2021 & up to 20 courses in 2022 & 2023
* NESCAUM’s training needs assessment approach – used MARAMA’s needs survey to update NESCAUM survey
* In survey to Air Directors, “Any course topics not identified on APTI-Learn curricula?”. If so, follow up phone call with Ads to get specific needs.
* Will walk ADs through the new prioritization checklist
* 2 sets of priorities when asking states for their training needs: Courses they want to have taught and number of staff needing training & Courses that need updating or developing. Training coordinators, program managers and air directors each have different information. Good to have consistency nationally of training needs
* Put functional area courses, like permitting, modeling, planning or monitoring on regular update schedules; new topics come to MJOs, don’t need to solicit
* Prioritization criteria would be used to assess the need for new course material to fill gaps between the updated curricula learning objectives and available course material that match those LOs
* Even though MJOs have surveyed states for their training needs and responded with training courses, there are apparently additional needs, like the well-attended MOVES online training offered to SESARM & LADCO states
* Prioritizing the creation of course material to fill gaps between new curricula learning objectives and available course material that match those LOs
* Webinar of state training coordinators to discuss known gaps and what their program managers need

==Call 10: June 16, 2020==
''Agenda''
* Upcoming webinar: National Air Quality Training Program – How States and Local Governments Can Convey Their Needs
* Monthly or Bi-monthly Flyer on JTC WG Activities
* Fall 2020 JTC Meeting (draft agenda attached)
* Discuss remote options
* Discussion on Class List for New Employees

''Participants:'' – Jackie Burkhardt (MARAMA), John Hornback & Doug Carson (Metro 4/SESARM), Kara Murphy (NESCAUM), Kaitlyn Stern (CT), Laura Bunte & Mary Ann Warner (OAQPS EPA)

''Action Items''
* Doug – check with Josh Minorics whether new LMS will have a team collaboration feature
* Kara – draft a template for a periodic flyer that summarizes JTC WG activities
* Mary Ann – ask Justin Hall and/or Josh about EPA accessibility to a virtual platform for holding the Fall JTC-EPA meeting
* Kara – add virtual platform availability to July 1 Steering Committee meeting agenda (for JTC-EPA Fall meeting and for virtual delivery of NACT courses)

''Key Points''
* Prioritization webinar – Mon., June 22 2-3:30 ET; Laura will present prioritization checklist; >80 state training coordinators have registered
* Flyer with JTC WG activities: Close loopholes in communication & inform non-WG members (JTC Steering Committee, training coordinators, MJO S/Ls, management, etc.) of activities. Steering Committee could then focus more on planning instead of the day-to-day operations of the WGs. Issue flyer bi-monthly, perhaps monthly if needed. Content – high level info such as deliverables, areas where feedback is needed, etc. Kara & Mary Ann would contact each WG to get this info.
* JTC communication tool – is there a team collaboration section on the new LMS where JTC WG information can be housed?
* Increase engagement with the S/Ls, e.g., monthly call on LMS outreach w/training coordinators
* Fall JTC-EPA meeting: Engage training coordinators – perhaps 1 day roll-out of LMS. Plan for a remote meeting due to unknown timeframe when we will be able to gather together (duration of COVID-19 social distancing period unknown). Platform for hosting meeting virtually. Go To Webinar (MARAMA & CenSARA have this system). Zoom for breakout room capability? Cost involved. Visual contact with speaker(s) desirable.

==Call 11: July, 2020==
''Agenda''
* Review Draft Workgroup Flyer
* JTC Meeting - Platform? Number of Days? Date? Agenda feedback? Keeping best practices in mind
* GoToWebinar training for NOWCC instructors & Training Coordinators

''Participants – Kara Murphy (NESCAUM), Doug Carson & John Hornback (Metro 4-SESARM), Kaitlyn Stern (CT), Justin Hall, Laura Bunte & Mary Ann Warner (EPA)''

''Review Draft Workgroup Flyer'''
* Recent activities for Communications WG – Development & prep for Fall JTC mtg
* Action Items for Communications WG – Developed draft agenda, to comment, click here
* Likes keeping WGs informed, likes high level info
* High level w/o technical details so states could understand
* Maybe remove deliverables & just keep recent activities & action items
* Maybe just recent activities. E.g., trying to move classroom to virtual
* Next step – MAW & Kara populate for Communications WG
* Process for keeping it updated. Bimonthly might make easier.

''JTC Webinar Meeting''
* Platform? Number of Days? Date? Agenda feedback? Best Practices?
* SC or JTC? SC but perhaps session open to training coordinators & full JTC on relevant topic, e.g., LMS
* NACAA & MARAMA provided comments – MARAMA - 10 hrs of topics, split out over 2 days. Presentation on best practices for delivering online training.
* NACAA suggested not over 3 hrs of content at a time
* Host over weeks/months, reserve 2-3 hrs of time to address 2 or 3 topics. Schedule/agenda.
* This Fall? – Sept is a terrible time because of converging of a lot of work. Perhaps lighter lift from EPA on earlier sessions, like WG charters. LMS roll out session would be hard to have in Sept bec it will not have been rolled out yet. Tee up topics at the right time so can be more meaty.
* If set up over a few months or weeks, can set up conversations when ready to be addressed, e.g., LMS
* Hold off to the new year?
* Once LMS comes out, need to convene & create lead-in to future topics. Set of LMS webinars start this process in Fall. Perhaps mid to late Oct. Should bring up at SC call for endorsement. Need an FYI call before roll out. General call. *MAW & Kara – work w/Jackie & Sue about marketing plan for LMS rollout.
* Unsure of timing for LMS training
* Contractor will help w/education
* AAPCA hosted their spring 2020 meeting virtually and is planning to host their fall 2020 meeting via a series of online meetings over a period of a few weeks

''GoToWebinar training for NOWCC instructors & Training Coordinators''
* NESCAUM hosting some virtual trainings. Need process in place for preparing instructors for training. # sessions for instructors to feel comfortable? Easier to practice Go To Webinar w/a small group. When large group of NOWCC trainers, many ?s
* Thank you to NESCAUM for willingness to be first off the block. MARAMA has been really helpful

''Other Items?''
* Prioritization checklist
* Concept of checklist introduced in June – OAQPS, RO, S/Ls, Tribes. Still receiving add’l input. 98 requests from 24 organizations. All over the map w/topics. All curricula touched on. Some outside scope requests, most relevant. Foundational to advanced. Assessing info & will float draft 3-yr plan for comment. Can’t do all 98 but will retain ideas for out years.

==Call 12: August, 2020==
* New WG Project - Creating a Flow Diagram for JTC Decision Making

==Call 14: October 10, 2020==

''Agenda''
* WG Update
* JTC Virtual Meeting Session 1 Update
* JTC Virtual Meeting

''Participants – Kara Murphy (NESCAUM), Laura Bunte & Mary Ann Warner (EPA), Chad LaFontine (Metro4SESARM), Kaitlin Stern(CT DEEP), Jeff Gabler (WESTAR), Michael Vince (CENSARA), Marc Cone (MARAMA)''

''Workgroup Update – New EPA Advisor''
* Jonathan Bradsher replacing Mary Ann last meeting. Introduction- elearning specialists, making sure the LMS courses work properly, worked in the intelligence system, please make sure he is on email lists.

''JTC Virtual Meeting – Session 1 Update''
* Selected November 6 noon to 2 for the first meeting of eight.
* GoToWebinar (NESCAUM) noticed on the calendar invite.

''JTC Virtual Meeting – Scheduling Upcoming Sessions''
* Fall Meeting Topics by Session took all the topics and broke them up to sessions which are located here, timeline for sessions? Lot of scheduling do when do we want to have all the sessions, second interested in hosting between Thanksgiving and Christmas and leave the rest to the new year. 8 too many, biweekly meetings? Concerned about what makes the most sense as to move forward. Could we combine some sessions? Vince we could do half day session.
* With advanced notice could have it thru lunch, Jeff standing time for these calls, Jeff do you have preference half day or standing? No preference just enough warning. Does it make sense to do shorter on a weekly basis? Jeff time not an issue just need to be able to block it out. Mary Ann thought not to extend it too long, try to condense for continuity and not string it out. Maybe one of Zac’s meetings could be used as a time do get this done.
* Ask Adam and Zac what they think would work the best. After the new year have scheduled meetings that are planned, using standing times would be helpful two hour sessions every other week. Will take time to prep. Michael every week scheduled for stuff will be hard. Marc take into account training calendars may be starting to fill up with classes. Kara and Mary Ann to discuss in a follow up call reach out to Zac and Adam. Come up with a plan.
* May want to try and get this in by the end of the year. 2 hrs, 3 hrs, 3hrs, are the first time slots. Could we combine these in a morning and afternoon session for sessions 2 and 3? Zac and Adam be discussed. Vince keep the time differences in mind as we plan. East coast and west coast times far apart. Jeff can get up early and make it happen. Chad may be able to consolidate some of these sessions and might not need the time estimated in the table. Advanced warning keypoint here. Will go back to the drawing board to make it happen.

''JTC Virtual Meeting Logistics ''
* Support Group Note taking, action items.
* Summary of Sessions - Notes/Recording
* Action Item Follow-up
* Ok to record sessions to go back and listen to the sessions. Ok with everyone from those on the call. Reach out for Zac. Mary Ann we should identify the facilitator for each session. A conductor of the meeting if you may. JTC steering committee chair should do it so will follow up with Zac. Any other thoughts? Kara this has been very helpful thank you all.

Communications (Planning and Support) WG

2020-12-06T21:29:09Z

Kmurphy: /* Overview and Charge */

[https://www.ladco.org/wiki/index.php?title=National_Air_Pollution_Training_Program National Training Program Wiki Main Page]
=Members=
Lead: Kara Murphy (NESCAUM)

Members:
Stern, Kaitlin (CT DEEP), John Hornback (METRO4/SESARM), Maryann Warner (EPA OAQPS), Doug Carson (METRO4/SESARM), Sarah Matthews (EPA OAQPS)

=Overview and Charge=
The Communications WG is one of the 4 workgroups within the JTC. The WG responsibilities include, but are not limited to, assisting with posting and communication of training opportunities, assisting with development and use of course reports, conducting periodic conference calls and webinars to inform locals/states of general LMS functionalities and specific LMS enhancements and assisting with library maintenance. This workgroup will be working closely with the other JTC workgroups to support their efforts.

=Conference Calls=
3rd Wednesday @ 11:00 Central

==Call 1: September 9, 2019==
''Agenda''
* Introductions
* JTC Overview & New Organizational Approach
* Workgroup Overview
* Near Term Action Items
* Engaging JTC Calls
* Workgroup participation (please see attached flyer)
* Flexible & inviting JTC call agendas
* Tasks that will engage new participants / Engage participants so that they contribute
* Survey state/local & MJO’s on Course Catalog needs
* Discussion on the importance of reliable training needs survey
* How can we improve communication with students? What are the major gaps?

''Call Notes''
* Participants: Kara Murphy & Leisa Bush (NESCAUM and CARB WG co-chairs), Mary Ann (EPA advisor), Kaitlin Stern (CT), Patricia Bizoukas (MI), John Hornback & Doug Carson (Metro 4/SESARM)

* Key Points: Planning and Support WG focus – training needs assessment, course scheduling, course and instructor evaluation, communicate training opportunities, library maintenance.
* JTC calls: Make agendas more inviting and engaging to S/Ls, focus on S/L needs, Shift JTC planning to Steering Committee, Only standing item on JTC calls would be brief WG report outs.
* National training needs survey: Revise survey to standardize it and make it more reliable and so that it does not overwhelm S/Ls
* Online course catalog: Provide to S/Ls, Use as a reference document when sending out training needs survey, Include courses in APTI-Learn and courses developed by OECA and MJOs (perhaps as a starting point, use the list of courses that EPA has compiled?)
* Next Steps: After the Oct. 8 JTC call, WG will meet to discuss ways to make JTC calls more focused on S/L issues.

==Call 2: October 15, 2019==
''Agenda''
* Debrief JTC Call - new participant perspective
* Potential Collaboration with the Curriculum WG
* Short Term Action Items (Continued)- How many trainings do each MJO plan a year? How can this information be helpful to us? Discussion on courses outside of APTI – How are MJO’s collecting and recording data?
* Long Term Action Items
* Support other workgroup tasks - Planning & Support WG contact has been selected for outreach to other workgroups. How should the contact approach these check-in calls?
* Standardize an evaluation report for all MJOs
''Call Notes''
* JTC Calls could potentially have state and locals present on recent training successes. This would engage state and locals to participate and present activities on JTC calls.

==Call 3: November 17, 2019==
''Agenda''
* Workgroup Updates / Housekeeping - In need of new WG liaison, Ideas for recruitment for new WG members?
* Presentation on EPA’s APTI Curriculum Draft - Discussion on how this can help our course prioritization efforts
* Long Term Goals (if time allows) - Standardize an evaluation report for all MJOs, What are the benefits?

''Call Notes''
* Action Items: Kara – talk with Michael Vince, Curricula WG lead on how to coordinate on prioritization criteria

==Call 4: December 17, 2019==
*Call canceled, next call will be held January 21, 2020.

==Call 5: January 21, 2020==
*Call canceled, next call will be held February 18, 2020.

==Call 6: February 18, 2020==
Agenda
*Roll Call
*Debrief Steering Committee Meeting at RTP
*WG Liaison Update
*MJO Course Development Spreadsheet
*Prioritization Criteria
*Workgroup Description/Charter
*Review of Short-term & Long-term goals

Participants
*Kara Murphy (Planning and Support WG lead), Kristin Riha (Curricula WG EPA advisor and MJO Course Development Spreadsheet), Mary Ann Warner (Planning and Support WG EPA advisor), John Hornback (Planning and Support WG member), Doug Carson (Metro 4/SESARM), Michael Vince (Curricula WG lead), Laura Bunte (course prioritization criteria)

Call Notes/Key Points
*In-person JTC Steering Committee Meeting in RTP last week discussed the purpose and role of the P&S WG moving forward. Communication is a key role for the P&S WG moving forward. Kara & Maryann will act as WG Liason - will join other WG calls. Discussion on Prioritization Criteria will be continued on the next Curriculum WG, both Maryann & Kara will be on call to continue this conversation and where P&S can support efforts.

* '''MJO Course Development Spreadsheet:''' Reviewed Kristin’s draft spreadsheet that lists courses developed/updated by MJOs. Includes links to some LADCO course materials; Doug has Metro 4/SESARM course materials. What are the criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library? E-library as a shareable platform – MJO course materials are currently on SharePoint. Need for an EPA SME to review before putting in LMS e-library. Options for new spreadsheet categories: “Ongoing”:, “pending”, “completed” where dates are recorded; notes section to indicate what date refers to, e.g., RFP issued, contractor selected. Two categories – “started”, “going to start” with drop-down targeted milestone dates
*'''Course Prioritization Criteria:''' Derived from Laura’s ideas, Theresa Pella’s 2014 course prioritization WG and John Hornback’s 2017 ideas. Will apply in the development of the 3-year Training Plan (draft June 2020, final Sept. 2020). “Last date updated” may not be a good indicator of whether a course needs to be updated or discontinued – depends on whether course content is out of date/incorrect. Consider moving “new program/requirement” and “hot/emerging topic” from “Course Content” to its own category, “Criticality”

* '''Action Items:''' Kara and Mary Ann – participate in all WG calls for about 6 months to learn about WG tasks and needs. Kara – email MJOs in the next two weeks: 1) ask them to review spreadsheet data and provide updates (1 – 2 weeks to update), then work with Justin and Josh and 2) ask MJOs to send updated course materials for placement in an e-library, provide SharePoint link. Kara – schedule a call with MJOs to discuss. Michael – address prioritization criteria at March 5 Curricula WG call. Michael – send notes from Curricula WG breakout session of Feb. 12 JTC Steering Committee meeting to Kara to send to the Planning and Support WG
* '''To be Continued:''' Workgroup Description and Charter / Short-term & Long-term goals will be discussed next call.

February Liaison Tasks
*'''Delivery WG:''' Action Items: Contact EPA to discuss putting a list of instructors on the SharePoint so that all parties can access/edit the most recent list. This could be similar to how we are approaching the list of course development among MJOs.

==Call 7: March 17, 2020==
Agenda:
*Roll Call
*Update on SharePoint template for housing the MJO course inventory
*Liaison Updates
*Workgroup Description/Charter
*Communications Plan
*Review of Short-term & Long-term goals (if time allows)

Participants:
*Kara Murphy (Planning and Support WG lead), Mary Ann Warner (Planning and Support WG EPA advisor), Kaitlin Stern, CT, John Hornback and Doug Carson (Metro 4/SESARM), Laura Bunte and Sarah Matthews (Curricula and Planning and Support WGs EPA support), Michael Vince (Curricula WG lead)

Action Items:
*'''Sarah''' – talk to Justin Hall and Adam Baumgart-Getz about use of remote techniques to deliver some of the classroom courses that have been or are expected to be cancelled due to the coronavirus social distancing
*'''Kara''' – talk with Sarah about using Zoom to deliver APTI 452
*'''Mary Ann and Kara''' – discuss what the MJO Course Content SharePoint site might look like with additional MJO information
*'''Kara'''– ask Zac if can add to the March 24 JTC Steering Committee meeting agenda a potential JTC-EPA meeting during the AAPCA meeting in Raleigh Sept. 28-30

Notes:
*WG liaison updates: '''Training Delivery''' – The Planning and Support WG has taken on the task of development of a SharePoint template for managing MJO content. Josh Minorics is creating the template. The SharePoint site will initially house the inventory of MJO courses, course content and list of instructors. Josh will do a demo at the March 24 JTC Steering Committee call. '''Curricula''' – 2 S/Ls are test driving SI 105 to provide suggestions on how to update it to make it a more effective online course; Michael will be talking with Adam and Zac about MJO course update priorities – what might be done with the LADCO grant money that might be available and what EPA might do (so there is not overlap. '''LMS''' – in procurement process, no need for P & S WG interaction now; perhaps in market launch phase.
*Potential e-delivery of classroom courses due to coronavirus classroom course cancellations: Intro classroom courses benefit from student-to-student conversations. How to make sure students are learning and engaging in online learning? Tools like polling and Qs & As like MARAMA does on webinars. Is there a common platform an MJO uses that other MJOs can use, like Go to Webinar? MJOs use a shared procurement to obtain such a platform with unspent funds from cancelled classroom courses? Could Zoom be used to deliver APTI 452? In the early 2000s, a classroom instructor with Parkinson’s was able to deliver his class remotely with a camera broadcasting his image while an assistant was in the classroom.
*WG Description/Charter – propose changing the name of the Planning and Support WG to the Communications WG to provide more clarity on what the WG actually does – no disagreement
*Communication Plan: How the WG's communicate with each other and how the JTC Steering Committee communicates with the WG's. SharePoint site for managing MJO content will be very helpful to have MJO-developed content in one place that is accessible by all of the JTC.
*New task – plan for JTC-EPA meeting sometime during the AAPCA meeting in Raleigh Sept. 28-30
*Future Action items: o Determine process for keeping MJO course inventory, course materials and instructor list updated. From Feb. 14 meeting – What are criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library?

==Call 8: April 21, 2020==

Agenda:
*Course Catalog Discussion: Where to house catalog long-term? Development of free on-demand course flyer
*SharePoint Demo: Additional content to be placed on the SharePoint?
*Best Practices Guidance: Development & Update
*Potential face-to-face JTC-EPA meeting in conjunction with AAPCA meeting in Raleigh Sept. 2020
*Best way to recruit Subject Matter Experts & Trainers
*Update from EPA on Marketing

Participants:
*Kara Murphy, Sarah Matthews, Laura Bunte, Doug Carson, Kaitlin Stern, Zac Adelman, Jeff Gabler, Josh Minorics, Justin Hall, Jonathan Bradsher

Action Items:
*Kara – talk with Jeff and Zac about the MJO national training webinar.
*Team members – send agenda topics for JTC-EPA meeting in Sept. to Kara or Mary Ann.

Key Points:
*Online course catalog location
*Catalog is a S/L accessible Google document list of APTI, NACT and contractor-offered online courses, including a mix of free and fee-based courses will reside on the LADCO wiki until the new LMS is available, at which time, the document/its content will go on the new LMS or onto a web portal
*The functionality of the new LMS will allow this information to be searched and sorted; the wiki is more suitable for a PDF document will also keep an editable version for trainers to update, however, it will be a relatively stable document
*Course Catalog Flyer – NESCAUM proposes to create a flyer for S/L staff on the free on-demand courses that are available. Zac suggests that we include online webinar trainings that the MJO's plan to host together in the near future.
*National training webinar – the Training Delivery WG will be suggesting the MJOs offer a couple of courses to all S/Ls on a couple of topics in demand such as permitting, NSR or enforcement.
*SharePoint Content Management Demo – purpose of the SharePoint site is to house course source files so that if we change LMSs, we maintain control of the content

Instructor List:
*It needs to be accessible
*If it’s on the new LMS, it could be searchable
*It would be good to have instructor evaluations associated with instructors; can instructor evals on APTI-Learn be moved to new LMS and be made searchable?
*Could go on SharePoint if it is phone book style
*Could be housed on SharePoint now and then moved to the new LMS as long as it is in Google Docs, SharePoint or Excel format
*Any file put on the LMS must be SCORM wrapped (static)

Best Practices guidance for converting classroom to online format:
*Kara sent a draft of the guidance to Jeff and Zac yesterday; it is based on best practice suggestions from MARAMA, Gary McCutchen, Jerry Crowder and Lakes Environmental. Did we receive other best practices feedback?

==Call 9: May 19, 2020==

''Agenda''
* Roll Call
* Completed Projects
* Prioritization Criteria

''Participants:'' Jeff Gabler (WESTAR),Michael Vince (CenSARA), John Hornback & Doug Carson (Metro 4-SESARM), Jackie Burkhardt (MARAMA), Kara Murphy (NESCAUM), Laura Bunte, Adam Baumgart-Getz, Jonathan Bradsher & Mary Ann Warner (EPA)

''Action Items''
*MJOs – send their list of training coordinators to Kara & Mary Ann
*Kara – schedule a meeting in June of training coordinators to discuss prioritization checklist
*Jackie – send MARAMA training needs survey to meeting participants

''Key Points''
* 3 recently released products – Flyer of free cost online courses, Best Practices from eLearning, Course catalog (offered by MJO instructors & EPA)
Prioritization checklist for new courses to be developed
* Criteria in draft checklist based on course demand, course content, course format and resources
* Desire to get more specific training needs that are based on curricula learning objectives, e.g., rather than “permitting”, instead, “introductory permit review” or “intermediate NSR”; is the request on our plate?
* By Sept., create a training plan for 2021 – 2023 that includes new course development and existing course update so can plan for SME time – 4 -5 courses in 2021 & up to 20 courses in 2022 & 2023
* NESCAUM’s training needs assessment approach – used MARAMA’s needs survey to update NESCAUM survey
* In survey to Air Directors, “Any course topics not identified on APTI-Learn curricula?”. If so, follow up phone call with Ads to get specific needs.
* Will walk ADs through the new prioritization checklist
* 2 sets of priorities when asking states for their training needs: Courses they want to have taught and number of staff needing training & Courses that need updating or developing. Training coordinators, program managers and air directors each have different information. Good to have consistency nationally of training needs
* Put functional area courses, like permitting, modeling, planning or monitoring on regular update schedules; new topics come to MJOs, don’t need to solicit
* Prioritization criteria would be used to assess the need for new course material to fill gaps between the updated curricula learning objectives and available course material that match those LOs
* Even though MJOs have surveyed states for their training needs and responded with training courses, there are apparently additional needs, like the well-attended MOVES online training offered to SESARM & LADCO states
* Prioritizing the creation of course material to fill gaps between new curricula learning objectives and available course material that match those LOs
* Webinar of state training coordinators to discuss known gaps and what their program managers need

==Call 10: June 16, 2020==
''Agenda''
* Upcoming webinar: National Air Quality Training Program – How States and Local Governments Can Convey Their Needs
* Monthly or Bi-monthly Flyer on JTC WG Activities
* Fall 2020 JTC Meeting (draft agenda attached)
* Discuss remote options
* Discussion on Class List for New Employees

''Participants:'' – Jackie Burkhardt (MARAMA), John Hornback & Doug Carson (Metro 4/SESARM), Kara Murphy (NESCAUM), Kaitlyn Stern (CT), Laura Bunte & Mary Ann Warner (OAQPS EPA)

''Action Items''
* Doug – check with Josh Minorics whether new LMS will have a team collaboration feature
* Kara – draft a template for a periodic flyer that summarizes JTC WG activities
* Mary Ann – ask Justin Hall and/or Josh about EPA accessibility to a virtual platform for holding the Fall JTC-EPA meeting
* Kara – add virtual platform availability to July 1 Steering Committee meeting agenda (for JTC-EPA Fall meeting and for virtual delivery of NACT courses)

''Key Points''
* Prioritization webinar – Mon., June 22 2-3:30 ET; Laura will present prioritization checklist; >80 state training coordinators have registered
* Flyer with JTC WG activities: Close loopholes in communication & inform non-WG members (JTC Steering Committee, training coordinators, MJO S/Ls, management, etc.) of activities. Steering Committee could then focus more on planning instead of the day-to-day operations of the WGs. Issue flyer bi-monthly, perhaps monthly if needed. Content – high level info such as deliverables, areas where feedback is needed, etc. Kara & Mary Ann would contact each WG to get this info.
* JTC communication tool – is there a team collaboration section on the new LMS where JTC WG information can be housed?
* Increase engagement with the S/Ls, e.g., monthly call on LMS outreach w/training coordinators
* Fall JTC-EPA meeting: Engage training coordinators – perhaps 1 day roll-out of LMS. Plan for a remote meeting due to unknown timeframe when we will be able to gather together (duration of COVID-19 social distancing period unknown). Platform for hosting meeting virtually. Go To Webinar (MARAMA & CenSARA have this system). Zoom for breakout room capability? Cost involved. Visual contact with speaker(s) desirable.

==Call 11: July, 2020==
''Agenda''
* Review Draft Workgroup Flyer
* JTC Meeting - Platform? Number of Days? Date? Agenda feedback? Keeping best practices in mind
* GoToWebinar training for NOWCC instructors & Training Coordinators

''Participants – Kara Murphy (NESCAUM), Doug Carson & John Hornback (Metro 4-SESARM), Kaitlyn Stern (CT), Justin Hall, Laura Bunte & Mary Ann Warner (EPA)''

''Review Draft Workgroup Flyer'''
* Recent activities for Communications WG – Development & prep for Fall JTC mtg
* Action Items for Communications WG – Developed draft agenda, to comment, click here
* Likes keeping WGs informed, likes high level info
* High level w/o technical details so states could understand
* Maybe remove deliverables & just keep recent activities & action items
* Maybe just recent activities. E.g., trying to move classroom to virtual
* Next step – MAW & Kara populate for Communications WG
* Process for keeping it updated. Bimonthly might make easier.

''JTC Webinar Meeting''
* Platform? Number of Days? Date? Agenda feedback? Best Practices?
* SC or JTC? SC but perhaps session open to training coordinators & full JTC on relevant topic, e.g., LMS
* NACAA & MARAMA provided comments – MARAMA - 10 hrs of topics, split out over 2 days. Presentation on best practices for delivering online training.
* NACAA suggested not over 3 hrs of content at a time
* Host over weeks/months, reserve 2-3 hrs of time to address 2 or 3 topics. Schedule/agenda.
* This Fall? – Sept is a terrible time because of converging of a lot of work. Perhaps lighter lift from EPA on earlier sessions, like WG charters. LMS roll out session would be hard to have in Sept bec it will not have been rolled out yet. Tee up topics at the right time so can be more meaty.
* If set up over a few months or weeks, can set up conversations when ready to be addressed, e.g., LMS
* Hold off to the new year?
* Once LMS comes out, need to convene & create lead-in to future topics. Set of LMS webinars start this process in Fall. Perhaps mid to late Oct. Should bring up at SC call for endorsement. Need an FYI call before roll out. General call. *MAW & Kara – work w/Jackie & Sue about marketing plan for LMS rollout.
* Unsure of timing for LMS training
* Contractor will help w/education
* AAPCA hosted their spring 2020 meeting virtually and is planning to host their fall 2020 meeting via a series of online meetings over a period of a few weeks

''GoToWebinar training for NOWCC instructors & Training Coordinators''
* NESCAUM hosting some virtual trainings. Need process in place for preparing instructors for training. # sessions for instructors to feel comfortable? Easier to practice Go To Webinar w/a small group. When large group of NOWCC trainers, many ?s
* Thank you to NESCAUM for willingness to be first off the block. MARAMA has been really helpful

''Other Items?''
* Prioritization checklist
* Concept of checklist introduced in June – OAQPS, RO, S/Ls, Tribes. Still receiving add’l input. 98 requests from 24 organizations. All over the map w/topics. All curricula touched on. Some outside scope requests, most relevant. Foundational to advanced. Assessing info & will float draft 3-yr plan for comment. Can’t do all 98 but will retain ideas for out years.

==Call 12: August, 2020==
* New WG Project - Creating a Flow Diagram for JTC Decision Making

==Call 14: October 10, 2020==

''Agenda''
* WG Update
* JTC Virtual Meeting Session 1 Update
* JTC Virtual Meeting

''Participants – Kara Murphy (NESCAUM), Laura Bunte & Mary Ann Warner (EPA), Chad LaFontine (Metro4SESARM), Kaitlin Stern(CT DEEP), Jeff Gabler (WESTAR), Michael Vince (CENSARA), Marc Cone (MARAMA)''

''Workgroup Update – New EPA Advisor''
* Jonathan Bradsher replacing Mary Ann last meeting. Introduction- elearning specialists, making sure the LMS courses work properly, worked in the intelligence system, please make sure he is on email lists.

''JTC Virtual Meeting – Session 1 Update''
* Selected November 6 noon to 2 for the first meeting of eight.
* GoToWebinar (NESCAUM) noticed on the calendar invite.

''JTC Virtual Meeting – Scheduling Upcoming Sessions''
* Fall Meeting Topics by Session took all the topics and broke them up to sessions which are located here, timeline for sessions? Lot of scheduling do when do we want to have all the sessions, second interested in hosting between Thanksgiving and Christmas and leave the rest to the new year. 8 too many, biweekly meetings? Concerned about what makes the most sense as to move forward. Could we combine some sessions? Vince we could do half day session.
* With advanced notice could have it thru lunch, Jeff standing time for these calls, Jeff do you have preference half day or standing? No preference just enough warning. Does it make sense to do shorter on a weekly basis? Jeff time not an issue just need to be able to block it out. Mary Ann thought not to extend it too long, try to condense for continuity and not string it out. Maybe one of Zac’s meetings could be used as a time do get this done.
* Ask Adam and Zac what they think would work the best. After the new year have scheduled meetings that are planned, using standing times would be helpful two hour sessions every other week. Will take time to prep. Michael every week scheduled for stuff will be hard. Marc take into account training calendars may be starting to fill up with classes. Kara and Mary Ann to discuss in a follow up call reach out to Zac and Adam. Come up with a plan.
* May want to try and get this in by the end of the year. 2 hrs, 3 hrs, 3hrs, are the first time slots. Could we combine these in a morning and afternoon session for sessions 2 and 3? Zac and Adam be discussed. Vince keep the time differences in mind as we plan. East coast and west coast times far apart. Jeff can get up early and make it happen. Chad may be able to consolidate some of these sessions and might not need the time estimated in the table. Advanced warning keypoint here. Will go back to the drawing board to make it happen.

''JTC Virtual Meeting Logistics ''
* Support Group Note taking, action items.
* Summary of Sessions - Notes/Recording ( I had to step out and play computer tech support) so missed some of this.
* Action Item Follow-up
* Ok to record sessions to go back and listen to the sessions. Ok with everyone from those on the call. Reach out for Zac. Mary Ann we should identify the facilitator for each session. A conductor of the meeting if you may. JTC steering committee chair should do it so will follow up with Zac. Any other thoughts? Kara this has been very helpful thank you all.

Communications (Planning and Support) WG

2020-12-06T21:28:31Z

Kmurphy: /* Call 14: October 10, 2020 */

[https://www.ladco.org/wiki/index.php?title=National_Air_Pollution_Training_Program National Training Program Wiki Main Page]
=Members=
Lead: Kara Murphy (NESCAUM)

Members:
Stern, Kaitlin (CT DEEP), John Hornback (METRO4/SESARM), Maryann Warner (EPA OAQPS), Doug Carson (METRO4/SESARM), Sarah Matthews (EPA OAQPS)

=Overview and Charge=
The Planning & Support WG is one of the 4 workgroups within the JTC. The WG responsibilities include, but are not limited to, assisting with coordination of course scheduling, assisting with posting and communication of training opportunities, assisting with development and use of course and instructor evaluation forms, assisting with development and use of course reports, conducting periodic conference calls and webinars to inform locals/states of general LMS functionalities and specific LMS enhancements and assisting with library maintenance. This workgroup will be working closely with the other JTC workgroups to support their efforts.

=Conference Calls=
3rd Wednesday @ 11:00 Central

==Call 1: September 9, 2019==
''Agenda''
* Introductions
* JTC Overview & New Organizational Approach
* Workgroup Overview
* Near Term Action Items
* Engaging JTC Calls
* Workgroup participation (please see attached flyer)
* Flexible & inviting JTC call agendas
* Tasks that will engage new participants / Engage participants so that they contribute
* Survey state/local & MJO’s on Course Catalog needs
* Discussion on the importance of reliable training needs survey
* How can we improve communication with students? What are the major gaps?

''Call Notes''
* Participants: Kara Murphy & Leisa Bush (NESCAUM and CARB WG co-chairs), Mary Ann (EPA advisor), Kaitlin Stern (CT), Patricia Bizoukas (MI), John Hornback & Doug Carson (Metro 4/SESARM)

* Key Points: Planning and Support WG focus – training needs assessment, course scheduling, course and instructor evaluation, communicate training opportunities, library maintenance.
* JTC calls: Make agendas more inviting and engaging to S/Ls, focus on S/L needs, Shift JTC planning to Steering Committee, Only standing item on JTC calls would be brief WG report outs.
* National training needs survey: Revise survey to standardize it and make it more reliable and so that it does not overwhelm S/Ls
* Online course catalog: Provide to S/Ls, Use as a reference document when sending out training needs survey, Include courses in APTI-Learn and courses developed by OECA and MJOs (perhaps as a starting point, use the list of courses that EPA has compiled?)
* Next Steps: After the Oct. 8 JTC call, WG will meet to discuss ways to make JTC calls more focused on S/L issues.

==Call 2: October 15, 2019==
''Agenda''
* Debrief JTC Call - new participant perspective
* Potential Collaboration with the Curriculum WG
* Short Term Action Items (Continued)- How many trainings do each MJO plan a year? How can this information be helpful to us? Discussion on courses outside of APTI – How are MJO’s collecting and recording data?
* Long Term Action Items
* Support other workgroup tasks - Planning & Support WG contact has been selected for outreach to other workgroups. How should the contact approach these check-in calls?
* Standardize an evaluation report for all MJOs
''Call Notes''
* JTC Calls could potentially have state and locals present on recent training successes. This would engage state and locals to participate and present activities on JTC calls.

==Call 3: November 17, 2019==
''Agenda''
* Workgroup Updates / Housekeeping - In need of new WG liaison, Ideas for recruitment for new WG members?
* Presentation on EPA’s APTI Curriculum Draft - Discussion on how this can help our course prioritization efforts
* Long Term Goals (if time allows) - Standardize an evaluation report for all MJOs, What are the benefits?

''Call Notes''
* Action Items: Kara – talk with Michael Vince, Curricula WG lead on how to coordinate on prioritization criteria

==Call 4: December 17, 2019==
*Call canceled, next call will be held January 21, 2020.

==Call 5: January 21, 2020==
*Call canceled, next call will be held February 18, 2020.

==Call 6: February 18, 2020==
Agenda
*Roll Call
*Debrief Steering Committee Meeting at RTP
*WG Liaison Update
*MJO Course Development Spreadsheet
*Prioritization Criteria
*Workgroup Description/Charter
*Review of Short-term & Long-term goals

Participants
*Kara Murphy (Planning and Support WG lead), Kristin Riha (Curricula WG EPA advisor and MJO Course Development Spreadsheet), Mary Ann Warner (Planning and Support WG EPA advisor), John Hornback (Planning and Support WG member), Doug Carson (Metro 4/SESARM), Michael Vince (Curricula WG lead), Laura Bunte (course prioritization criteria)

Call Notes/Key Points
*In-person JTC Steering Committee Meeting in RTP last week discussed the purpose and role of the P&S WG moving forward. Communication is a key role for the P&S WG moving forward. Kara & Maryann will act as WG Liason - will join other WG calls. Discussion on Prioritization Criteria will be continued on the next Curriculum WG, both Maryann & Kara will be on call to continue this conversation and where P&S can support efforts.

* '''MJO Course Development Spreadsheet:''' Reviewed Kristin’s draft spreadsheet that lists courses developed/updated by MJOs. Includes links to some LADCO course materials; Doug has Metro 4/SESARM course materials. What are the criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library? E-library as a shareable platform – MJO course materials are currently on SharePoint. Need for an EPA SME to review before putting in LMS e-library. Options for new spreadsheet categories: “Ongoing”:, “pending”, “completed” where dates are recorded; notes section to indicate what date refers to, e.g., RFP issued, contractor selected. Two categories – “started”, “going to start” with drop-down targeted milestone dates
*'''Course Prioritization Criteria:''' Derived from Laura’s ideas, Theresa Pella’s 2014 course prioritization WG and John Hornback’s 2017 ideas. Will apply in the development of the 3-year Training Plan (draft June 2020, final Sept. 2020). “Last date updated” may not be a good indicator of whether a course needs to be updated or discontinued – depends on whether course content is out of date/incorrect. Consider moving “new program/requirement” and “hot/emerging topic” from “Course Content” to its own category, “Criticality”

* '''Action Items:''' Kara and Mary Ann – participate in all WG calls for about 6 months to learn about WG tasks and needs. Kara – email MJOs in the next two weeks: 1) ask them to review spreadsheet data and provide updates (1 – 2 weeks to update), then work with Justin and Josh and 2) ask MJOs to send updated course materials for placement in an e-library, provide SharePoint link. Kara – schedule a call with MJOs to discuss. Michael – address prioritization criteria at March 5 Curricula WG call. Michael – send notes from Curricula WG breakout session of Feb. 12 JTC Steering Committee meeting to Kara to send to the Planning and Support WG
* '''To be Continued:''' Workgroup Description and Charter / Short-term & Long-term goals will be discussed next call.

February Liaison Tasks
*'''Delivery WG:''' Action Items: Contact EPA to discuss putting a list of instructors on the SharePoint so that all parties can access/edit the most recent list. This could be similar to how we are approaching the list of course development among MJOs.

==Call 7: March 17, 2020==
Agenda:
*Roll Call
*Update on SharePoint template for housing the MJO course inventory
*Liaison Updates
*Workgroup Description/Charter
*Communications Plan
*Review of Short-term & Long-term goals (if time allows)

Participants:
*Kara Murphy (Planning and Support WG lead), Mary Ann Warner (Planning and Support WG EPA advisor), Kaitlin Stern, CT, John Hornback and Doug Carson (Metro 4/SESARM), Laura Bunte and Sarah Matthews (Curricula and Planning and Support WGs EPA support), Michael Vince (Curricula WG lead)

Action Items:
*'''Sarah''' – talk to Justin Hall and Adam Baumgart-Getz about use of remote techniques to deliver some of the classroom courses that have been or are expected to be cancelled due to the coronavirus social distancing
*'''Kara''' – talk with Sarah about using Zoom to deliver APTI 452
*'''Mary Ann and Kara''' – discuss what the MJO Course Content SharePoint site might look like with additional MJO information
*'''Kara'''– ask Zac if can add to the March 24 JTC Steering Committee meeting agenda a potential JTC-EPA meeting during the AAPCA meeting in Raleigh Sept. 28-30

Notes:
*WG liaison updates: '''Training Delivery''' – The Planning and Support WG has taken on the task of development of a SharePoint template for managing MJO content. Josh Minorics is creating the template. The SharePoint site will initially house the inventory of MJO courses, course content and list of instructors. Josh will do a demo at the March 24 JTC Steering Committee call. '''Curricula''' – 2 S/Ls are test driving SI 105 to provide suggestions on how to update it to make it a more effective online course; Michael will be talking with Adam and Zac about MJO course update priorities – what might be done with the LADCO grant money that might be available and what EPA might do (so there is not overlap. '''LMS''' – in procurement process, no need for P & S WG interaction now; perhaps in market launch phase.
*Potential e-delivery of classroom courses due to coronavirus classroom course cancellations: Intro classroom courses benefit from student-to-student conversations. How to make sure students are learning and engaging in online learning? Tools like polling and Qs & As like MARAMA does on webinars. Is there a common platform an MJO uses that other MJOs can use, like Go to Webinar? MJOs use a shared procurement to obtain such a platform with unspent funds from cancelled classroom courses? Could Zoom be used to deliver APTI 452? In the early 2000s, a classroom instructor with Parkinson’s was able to deliver his class remotely with a camera broadcasting his image while an assistant was in the classroom.
*WG Description/Charter – propose changing the name of the Planning and Support WG to the Communications WG to provide more clarity on what the WG actually does – no disagreement
*Communication Plan: How the WG's communicate with each other and how the JTC Steering Committee communicates with the WG's. SharePoint site for managing MJO content will be very helpful to have MJO-developed content in one place that is accessible by all of the JTC.
*New task – plan for JTC-EPA meeting sometime during the AAPCA meeting in Raleigh Sept. 28-30
*Future Action items: o Determine process for keeping MJO course inventory, course materials and instructor list updated. From Feb. 14 meeting – What are criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library?

==Call 8: April 21, 2020==

Agenda:
*Course Catalog Discussion: Where to house catalog long-term? Development of free on-demand course flyer
*SharePoint Demo: Additional content to be placed on the SharePoint?
*Best Practices Guidance: Development & Update
*Potential face-to-face JTC-EPA meeting in conjunction with AAPCA meeting in Raleigh Sept. 2020
*Best way to recruit Subject Matter Experts & Trainers
*Update from EPA on Marketing

Participants:
*Kara Murphy, Sarah Matthews, Laura Bunte, Doug Carson, Kaitlin Stern, Zac Adelman, Jeff Gabler, Josh Minorics, Justin Hall, Jonathan Bradsher

Action Items:
*Kara – talk with Jeff and Zac about the MJO national training webinar.
*Team members – send agenda topics for JTC-EPA meeting in Sept. to Kara or Mary Ann.

Key Points:
*Online course catalog location
*Catalog is a S/L accessible Google document list of APTI, NACT and contractor-offered online courses, including a mix of free and fee-based courses will reside on the LADCO wiki until the new LMS is available, at which time, the document/its content will go on the new LMS or onto a web portal
*The functionality of the new LMS will allow this information to be searched and sorted; the wiki is more suitable for a PDF document will also keep an editable version for trainers to update, however, it will be a relatively stable document
*Course Catalog Flyer – NESCAUM proposes to create a flyer for S/L staff on the free on-demand courses that are available. Zac suggests that we include online webinar trainings that the MJO's plan to host together in the near future.
*National training webinar – the Training Delivery WG will be suggesting the MJOs offer a couple of courses to all S/Ls on a couple of topics in demand such as permitting, NSR or enforcement.
*SharePoint Content Management Demo – purpose of the SharePoint site is to house course source files so that if we change LMSs, we maintain control of the content

Instructor List:
*It needs to be accessible
*If it’s on the new LMS, it could be searchable
*It would be good to have instructor evaluations associated with instructors; can instructor evals on APTI-Learn be moved to new LMS and be made searchable?
*Could go on SharePoint if it is phone book style
*Could be housed on SharePoint now and then moved to the new LMS as long as it is in Google Docs, SharePoint or Excel format
*Any file put on the LMS must be SCORM wrapped (static)

Best Practices guidance for converting classroom to online format:
*Kara sent a draft of the guidance to Jeff and Zac yesterday; it is based on best practice suggestions from MARAMA, Gary McCutchen, Jerry Crowder and Lakes Environmental. Did we receive other best practices feedback?

==Call 9: May 19, 2020==

''Agenda''
* Roll Call
* Completed Projects
* Prioritization Criteria

''Participants:'' Jeff Gabler (WESTAR),Michael Vince (CenSARA), John Hornback & Doug Carson (Metro 4-SESARM), Jackie Burkhardt (MARAMA), Kara Murphy (NESCAUM), Laura Bunte, Adam Baumgart-Getz, Jonathan Bradsher & Mary Ann Warner (EPA)

''Action Items''
*MJOs – send their list of training coordinators to Kara & Mary Ann
*Kara – schedule a meeting in June of training coordinators to discuss prioritization checklist
*Jackie – send MARAMA training needs survey to meeting participants

''Key Points''
* 3 recently released products – Flyer of free cost online courses, Best Practices from eLearning, Course catalog (offered by MJO instructors & EPA)
Prioritization checklist for new courses to be developed
* Criteria in draft checklist based on course demand, course content, course format and resources
* Desire to get more specific training needs that are based on curricula learning objectives, e.g., rather than “permitting”, instead, “introductory permit review” or “intermediate NSR”; is the request on our plate?
* By Sept., create a training plan for 2021 – 2023 that includes new course development and existing course update so can plan for SME time – 4 -5 courses in 2021 & up to 20 courses in 2022 & 2023
* NESCAUM’s training needs assessment approach – used MARAMA’s needs survey to update NESCAUM survey
* In survey to Air Directors, “Any course topics not identified on APTI-Learn curricula?”. If so, follow up phone call with Ads to get specific needs.
* Will walk ADs through the new prioritization checklist
* 2 sets of priorities when asking states for their training needs: Courses they want to have taught and number of staff needing training & Courses that need updating or developing. Training coordinators, program managers and air directors each have different information. Good to have consistency nationally of training needs
* Put functional area courses, like permitting, modeling, planning or monitoring on regular update schedules; new topics come to MJOs, don’t need to solicit
* Prioritization criteria would be used to assess the need for new course material to fill gaps between the updated curricula learning objectives and available course material that match those LOs
* Even though MJOs have surveyed states for their training needs and responded with training courses, there are apparently additional needs, like the well-attended MOVES online training offered to SESARM & LADCO states
* Prioritizing the creation of course material to fill gaps between new curricula learning objectives and available course material that match those LOs
* Webinar of state training coordinators to discuss known gaps and what their program managers need

==Call 10: June 16, 2020==
''Agenda''
* Upcoming webinar: National Air Quality Training Program – How States and Local Governments Can Convey Their Needs
* Monthly or Bi-monthly Flyer on JTC WG Activities
* Fall 2020 JTC Meeting (draft agenda attached)
* Discuss remote options
* Discussion on Class List for New Employees

''Participants:'' – Jackie Burkhardt (MARAMA), John Hornback & Doug Carson (Metro 4/SESARM), Kara Murphy (NESCAUM), Kaitlyn Stern (CT), Laura Bunte & Mary Ann Warner (OAQPS EPA)

''Action Items''
* Doug – check with Josh Minorics whether new LMS will have a team collaboration feature
* Kara – draft a template for a periodic flyer that summarizes JTC WG activities
* Mary Ann – ask Justin Hall and/or Josh about EPA accessibility to a virtual platform for holding the Fall JTC-EPA meeting
* Kara – add virtual platform availability to July 1 Steering Committee meeting agenda (for JTC-EPA Fall meeting and for virtual delivery of NACT courses)

''Key Points''
* Prioritization webinar – Mon., June 22 2-3:30 ET; Laura will present prioritization checklist; >80 state training coordinators have registered
* Flyer with JTC WG activities: Close loopholes in communication & inform non-WG members (JTC Steering Committee, training coordinators, MJO S/Ls, management, etc.) of activities. Steering Committee could then focus more on planning instead of the day-to-day operations of the WGs. Issue flyer bi-monthly, perhaps monthly if needed. Content – high level info such as deliverables, areas where feedback is needed, etc. Kara & Mary Ann would contact each WG to get this info.
* JTC communication tool – is there a team collaboration section on the new LMS where JTC WG information can be housed?
* Increase engagement with the S/Ls, e.g., monthly call on LMS outreach w/training coordinators
* Fall JTC-EPA meeting: Engage training coordinators – perhaps 1 day roll-out of LMS. Plan for a remote meeting due to unknown timeframe when we will be able to gather together (duration of COVID-19 social distancing period unknown). Platform for hosting meeting virtually. Go To Webinar (MARAMA & CenSARA have this system). Zoom for breakout room capability? Cost involved. Visual contact with speaker(s) desirable.

==Call 11: July, 2020==
''Agenda''
* Review Draft Workgroup Flyer
* JTC Meeting - Platform? Number of Days? Date? Agenda feedback? Keeping best practices in mind
* GoToWebinar training for NOWCC instructors & Training Coordinators

''Participants – Kara Murphy (NESCAUM), Doug Carson & John Hornback (Metro 4-SESARM), Kaitlyn Stern (CT), Justin Hall, Laura Bunte & Mary Ann Warner (EPA)''

''Review Draft Workgroup Flyer'''
* Recent activities for Communications WG – Development & prep for Fall JTC mtg
* Action Items for Communications WG – Developed draft agenda, to comment, click here
* Likes keeping WGs informed, likes high level info
* High level w/o technical details so states could understand
* Maybe remove deliverables & just keep recent activities & action items
* Maybe just recent activities. E.g., trying to move classroom to virtual
* Next step – MAW & Kara populate for Communications WG
* Process for keeping it updated. Bimonthly might make easier.

''JTC Webinar Meeting''
* Platform? Number of Days? Date? Agenda feedback? Best Practices?
* SC or JTC? SC but perhaps session open to training coordinators & full JTC on relevant topic, e.g., LMS
* NACAA & MARAMA provided comments – MARAMA - 10 hrs of topics, split out over 2 days. Presentation on best practices for delivering online training.
* NACAA suggested not over 3 hrs of content at a time
* Host over weeks/months, reserve 2-3 hrs of time to address 2 or 3 topics. Schedule/agenda.
* This Fall? – Sept is a terrible time because of converging of a lot of work. Perhaps lighter lift from EPA on earlier sessions, like WG charters. LMS roll out session would be hard to have in Sept bec it will not have been rolled out yet. Tee up topics at the right time so can be more meaty.
* If set up over a few months or weeks, can set up conversations when ready to be addressed, e.g., LMS
* Hold off to the new year?
* Once LMS comes out, need to convene & create lead-in to future topics. Set of LMS webinars start this process in Fall. Perhaps mid to late Oct. Should bring up at SC call for endorsement. Need an FYI call before roll out. General call. *MAW & Kara – work w/Jackie & Sue about marketing plan for LMS rollout.
* Unsure of timing for LMS training
* Contractor will help w/education
* AAPCA hosted their spring 2020 meeting virtually and is planning to host their fall 2020 meeting via a series of online meetings over a period of a few weeks

''GoToWebinar training for NOWCC instructors & Training Coordinators''
* NESCAUM hosting some virtual trainings. Need process in place for preparing instructors for training. # sessions for instructors to feel comfortable? Easier to practice Go To Webinar w/a small group. When large group of NOWCC trainers, many ?s
* Thank you to NESCAUM for willingness to be first off the block. MARAMA has been really helpful

''Other Items?''
* Prioritization checklist
* Concept of checklist introduced in June – OAQPS, RO, S/Ls, Tribes. Still receiving add’l input. 98 requests from 24 organizations. All over the map w/topics. All curricula touched on. Some outside scope requests, most relevant. Foundational to advanced. Assessing info & will float draft 3-yr plan for comment. Can’t do all 98 but will retain ideas for out years.

==Call 12: August, 2020==
* New WG Project - Creating a Flow Diagram for JTC Decision Making

==Call 14: October 10, 2020==

''Agenda''
* WG Update
* JTC Virtual Meeting Session 1 Update
* JTC Virtual Meeting

''Participants – Kara Murphy (NESCAUM), Laura Bunte & Mary Ann Warner (EPA), Chad LaFontine (Metro4SESARM), Kaitlin Stern(CT DEEP), Jeff Gabler (WESTAR), Michael Vince (CENSARA), Marc Cone (MARAMA)''

''Workgroup Update – New EPA Advisor''
* Jonathan Bradsher replacing Mary Ann last meeting. Introduction- elearning specialists, making sure the LMS courses work properly, worked in the intelligence system, please make sure he is on email lists.

''JTC Virtual Meeting – Session 1 Update''
* Selected November 6 noon to 2 for the first meeting of eight.
* GoToWebinar (NESCAUM) noticed on the calendar invite.

''JTC Virtual Meeting – Scheduling Upcoming Sessions''
* Fall Meeting Topics by Session took all the topics and broke them up to sessions which are located here, timeline for sessions? Lot of scheduling do when do we want to have all the sessions, second interested in hosting between Thanksgiving and Christmas and leave the rest to the new year. 8 too many, biweekly meetings? Concerned about what makes the most sense as to move forward. Could we combine some sessions? Vince we could do half day session.
* With advanced notice could have it thru lunch, Jeff standing time for these calls, Jeff do you have preference half day or standing? No preference just enough warning. Does it make sense to do shorter on a weekly basis? Jeff time not an issue just need to be able to block it out. Mary Ann thought not to extend it too long, try to condense for continuity and not string it out. Maybe one of Zac’s meetings could be used as a time do get this done.
* Ask Adam and Zac what they think would work the best. After the new year have scheduled meetings that are planned, using standing times would be helpful two hour sessions every other week. Will take time to prep. Michael every week scheduled for stuff will be hard. Marc take into account training calendars may be starting to fill up with classes. Kara and Mary Ann to discuss in a follow up call reach out to Zac and Adam. Come up with a plan.
* May want to try and get this in by the end of the year. 2 hrs, 3 hrs, 3hrs, are the first time slots. Could we combine these in a morning and afternoon session for sessions 2 and 3? Zac and Adam be discussed. Vince keep the time differences in mind as we plan. East coast and west coast times far apart. Jeff can get up early and make it happen. Chad may be able to consolidate some of these sessions and might not need the time estimated in the table. Advanced warning keypoint here. Will go back to the drawing board to make it happen.

''JTC Virtual Meeting Logistics ''
* Support Group Note taking, action items.
* Summary of Sessions - Notes/Recording ( I had to step out and play computer tech support) so missed some of this.
* Action Item Follow-up
* Ok to record sessions to go back and listen to the sessions. Ok with everyone from those on the call. Reach out for Zac. Mary Ann we should identify the facilitator for each session. A conductor of the meeting if you may. JTC steering committee chair should do it so will follow up with Zac. Any other thoughts? Kara this has been very helpful thank you all.

Communications (Planning and Support) WG

2020-12-06T21:27:40Z

Kmurphy:

[https://www.ladco.org/wiki/index.php?title=National_Air_Pollution_Training_Program National Training Program Wiki Main Page]
=Members=
Lead: Kara Murphy (NESCAUM)

Members:
Stern, Kaitlin (CT DEEP), John Hornback (METRO4/SESARM), Maryann Warner (EPA OAQPS), Doug Carson (METRO4/SESARM), Sarah Matthews (EPA OAQPS)

=Overview and Charge=
The Planning & Support WG is one of the 4 workgroups within the JTC. The WG responsibilities include, but are not limited to, assisting with coordination of course scheduling, assisting with posting and communication of training opportunities, assisting with development and use of course and instructor evaluation forms, assisting with development and use of course reports, conducting periodic conference calls and webinars to inform locals/states of general LMS functionalities and specific LMS enhancements and assisting with library maintenance. This workgroup will be working closely with the other JTC workgroups to support their efforts.

=Conference Calls=
3rd Wednesday @ 11:00 Central

==Call 1: September 9, 2019==
''Agenda''
* Introductions
* JTC Overview & New Organizational Approach
* Workgroup Overview
* Near Term Action Items
* Engaging JTC Calls
* Workgroup participation (please see attached flyer)
* Flexible & inviting JTC call agendas
* Tasks that will engage new participants / Engage participants so that they contribute
* Survey state/local & MJO’s on Course Catalog needs
* Discussion on the importance of reliable training needs survey
* How can we improve communication with students? What are the major gaps?

''Call Notes''
* Participants: Kara Murphy & Leisa Bush (NESCAUM and CARB WG co-chairs), Mary Ann (EPA advisor), Kaitlin Stern (CT), Patricia Bizoukas (MI), John Hornback & Doug Carson (Metro 4/SESARM)

* Key Points: Planning and Support WG focus – training needs assessment, course scheduling, course and instructor evaluation, communicate training opportunities, library maintenance.
* JTC calls: Make agendas more inviting and engaging to S/Ls, focus on S/L needs, Shift JTC planning to Steering Committee, Only standing item on JTC calls would be brief WG report outs.
* National training needs survey: Revise survey to standardize it and make it more reliable and so that it does not overwhelm S/Ls
* Online course catalog: Provide to S/Ls, Use as a reference document when sending out training needs survey, Include courses in APTI-Learn and courses developed by OECA and MJOs (perhaps as a starting point, use the list of courses that EPA has compiled?)
* Next Steps: After the Oct. 8 JTC call, WG will meet to discuss ways to make JTC calls more focused on S/L issues.

==Call 2: October 15, 2019==
''Agenda''
* Debrief JTC Call - new participant perspective
* Potential Collaboration with the Curriculum WG
* Short Term Action Items (Continued)- How many trainings do each MJO plan a year? How can this information be helpful to us? Discussion on courses outside of APTI – How are MJO’s collecting and recording data?
* Long Term Action Items
* Support other workgroup tasks - Planning & Support WG contact has been selected for outreach to other workgroups. How should the contact approach these check-in calls?
* Standardize an evaluation report for all MJOs
''Call Notes''
* JTC Calls could potentially have state and locals present on recent training successes. This would engage state and locals to participate and present activities on JTC calls.

==Call 3: November 17, 2019==
''Agenda''
* Workgroup Updates / Housekeeping - In need of new WG liaison, Ideas for recruitment for new WG members?
* Presentation on EPA’s APTI Curriculum Draft - Discussion on how this can help our course prioritization efforts
* Long Term Goals (if time allows) - Standardize an evaluation report for all MJOs, What are the benefits?

''Call Notes''
* Action Items: Kara – talk with Michael Vince, Curricula WG lead on how to coordinate on prioritization criteria

==Call 4: December 17, 2019==
*Call canceled, next call will be held January 21, 2020.

==Call 5: January 21, 2020==
*Call canceled, next call will be held February 18, 2020.

==Call 6: February 18, 2020==
Agenda
*Roll Call
*Debrief Steering Committee Meeting at RTP
*WG Liaison Update
*MJO Course Development Spreadsheet
*Prioritization Criteria
*Workgroup Description/Charter
*Review of Short-term & Long-term goals

Participants
*Kara Murphy (Planning and Support WG lead), Kristin Riha (Curricula WG EPA advisor and MJO Course Development Spreadsheet), Mary Ann Warner (Planning and Support WG EPA advisor), John Hornback (Planning and Support WG member), Doug Carson (Metro 4/SESARM), Michael Vince (Curricula WG lead), Laura Bunte (course prioritization criteria)

Call Notes/Key Points
*In-person JTC Steering Committee Meeting in RTP last week discussed the purpose and role of the P&S WG moving forward. Communication is a key role for the P&S WG moving forward. Kara & Maryann will act as WG Liason - will join other WG calls. Discussion on Prioritization Criteria will be continued on the next Curriculum WG, both Maryann & Kara will be on call to continue this conversation and where P&S can support efforts.

* '''MJO Course Development Spreadsheet:''' Reviewed Kristin’s draft spreadsheet that lists courses developed/updated by MJOs. Includes links to some LADCO course materials; Doug has Metro 4/SESARM course materials. What are the criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library? E-library as a shareable platform – MJO course materials are currently on SharePoint. Need for an EPA SME to review before putting in LMS e-library. Options for new spreadsheet categories: “Ongoing”:, “pending”, “completed” where dates are recorded; notes section to indicate what date refers to, e.g., RFP issued, contractor selected. Two categories – “started”, “going to start” with drop-down targeted milestone dates
*'''Course Prioritization Criteria:''' Derived from Laura’s ideas, Theresa Pella’s 2014 course prioritization WG and John Hornback’s 2017 ideas. Will apply in the development of the 3-year Training Plan (draft June 2020, final Sept. 2020). “Last date updated” may not be a good indicator of whether a course needs to be updated or discontinued – depends on whether course content is out of date/incorrect. Consider moving “new program/requirement” and “hot/emerging topic” from “Course Content” to its own category, “Criticality”

* '''Action Items:''' Kara and Mary Ann – participate in all WG calls for about 6 months to learn about WG tasks and needs. Kara – email MJOs in the next two weeks: 1) ask them to review spreadsheet data and provide updates (1 – 2 weeks to update), then work with Justin and Josh and 2) ask MJOs to send updated course materials for placement in an e-library, provide SharePoint link. Kara – schedule a call with MJOs to discuss. Michael – address prioritization criteria at March 5 Curricula WG call. Michael – send notes from Curricula WG breakout session of Feb. 12 JTC Steering Committee meeting to Kara to send to the Planning and Support WG
* '''To be Continued:''' Workgroup Description and Charter / Short-term & Long-term goals will be discussed next call.

February Liaison Tasks
*'''Delivery WG:''' Action Items: Contact EPA to discuss putting a list of instructors on the SharePoint so that all parties can access/edit the most recent list. This could be similar to how we are approaching the list of course development among MJOs.

==Call 7: March 17, 2020==
Agenda:
*Roll Call
*Update on SharePoint template for housing the MJO course inventory
*Liaison Updates
*Workgroup Description/Charter
*Communications Plan
*Review of Short-term & Long-term goals (if time allows)

Participants:
*Kara Murphy (Planning and Support WG lead), Mary Ann Warner (Planning and Support WG EPA advisor), Kaitlin Stern, CT, John Hornback and Doug Carson (Metro 4/SESARM), Laura Bunte and Sarah Matthews (Curricula and Planning and Support WGs EPA support), Michael Vince (Curricula WG lead)

Action Items:
*'''Sarah''' – talk to Justin Hall and Adam Baumgart-Getz about use of remote techniques to deliver some of the classroom courses that have been or are expected to be cancelled due to the coronavirus social distancing
*'''Kara''' – talk with Sarah about using Zoom to deliver APTI 452
*'''Mary Ann and Kara''' – discuss what the MJO Course Content SharePoint site might look like with additional MJO information
*'''Kara'''– ask Zac if can add to the March 24 JTC Steering Committee meeting agenda a potential JTC-EPA meeting during the AAPCA meeting in Raleigh Sept. 28-30

Notes:
*WG liaison updates: '''Training Delivery''' – The Planning and Support WG has taken on the task of development of a SharePoint template for managing MJO content. Josh Minorics is creating the template. The SharePoint site will initially house the inventory of MJO courses, course content and list of instructors. Josh will do a demo at the March 24 JTC Steering Committee call. '''Curricula''' – 2 S/Ls are test driving SI 105 to provide suggestions on how to update it to make it a more effective online course; Michael will be talking with Adam and Zac about MJO course update priorities – what might be done with the LADCO grant money that might be available and what EPA might do (so there is not overlap. '''LMS''' – in procurement process, no need for P & S WG interaction now; perhaps in market launch phase.
*Potential e-delivery of classroom courses due to coronavirus classroom course cancellations: Intro classroom courses benefit from student-to-student conversations. How to make sure students are learning and engaging in online learning? Tools like polling and Qs & As like MARAMA does on webinars. Is there a common platform an MJO uses that other MJOs can use, like Go to Webinar? MJOs use a shared procurement to obtain such a platform with unspent funds from cancelled classroom courses? Could Zoom be used to deliver APTI 452? In the early 2000s, a classroom instructor with Parkinson’s was able to deliver his class remotely with a camera broadcasting his image while an assistant was in the classroom.
*WG Description/Charter – propose changing the name of the Planning and Support WG to the Communications WG to provide more clarity on what the WG actually does – no disagreement
*Communication Plan: How the WG's communicate with each other and how the JTC Steering Committee communicates with the WG's. SharePoint site for managing MJO content will be very helpful to have MJO-developed content in one place that is accessible by all of the JTC.
*New task – plan for JTC-EPA meeting sometime during the AAPCA meeting in Raleigh Sept. 28-30
*Future Action items: o Determine process for keeping MJO course inventory, course materials and instructor list updated. From Feb. 14 meeting – What are criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library?

==Call 8: April 21, 2020==

Agenda:
*Course Catalog Discussion: Where to house catalog long-term? Development of free on-demand course flyer
*SharePoint Demo: Additional content to be placed on the SharePoint?
*Best Practices Guidance: Development & Update
*Potential face-to-face JTC-EPA meeting in conjunction with AAPCA meeting in Raleigh Sept. 2020
*Best way to recruit Subject Matter Experts & Trainers
*Update from EPA on Marketing

Participants:
*Kara Murphy, Sarah Matthews, Laura Bunte, Doug Carson, Kaitlin Stern, Zac Adelman, Jeff Gabler, Josh Minorics, Justin Hall, Jonathan Bradsher

Action Items:
*Kara – talk with Jeff and Zac about the MJO national training webinar.
*Team members – send agenda topics for JTC-EPA meeting in Sept. to Kara or Mary Ann.

Key Points:
*Online course catalog location
*Catalog is a S/L accessible Google document list of APTI, NACT and contractor-offered online courses, including a mix of free and fee-based courses will reside on the LADCO wiki until the new LMS is available, at which time, the document/its content will go on the new LMS or onto a web portal
*The functionality of the new LMS will allow this information to be searched and sorted; the wiki is more suitable for a PDF document will also keep an editable version for trainers to update, however, it will be a relatively stable document
*Course Catalog Flyer – NESCAUM proposes to create a flyer for S/L staff on the free on-demand courses that are available. Zac suggests that we include online webinar trainings that the MJO's plan to host together in the near future.
*National training webinar – the Training Delivery WG will be suggesting the MJOs offer a couple of courses to all S/Ls on a couple of topics in demand such as permitting, NSR or enforcement.
*SharePoint Content Management Demo – purpose of the SharePoint site is to house course source files so that if we change LMSs, we maintain control of the content

Instructor List:
*It needs to be accessible
*If it’s on the new LMS, it could be searchable
*It would be good to have instructor evaluations associated with instructors; can instructor evals on APTI-Learn be moved to new LMS and be made searchable?
*Could go on SharePoint if it is phone book style
*Could be housed on SharePoint now and then moved to the new LMS as long as it is in Google Docs, SharePoint or Excel format
*Any file put on the LMS must be SCORM wrapped (static)

Best Practices guidance for converting classroom to online format:
*Kara sent a draft of the guidance to Jeff and Zac yesterday; it is based on best practice suggestions from MARAMA, Gary McCutchen, Jerry Crowder and Lakes Environmental. Did we receive other best practices feedback?

==Call 9: May 19, 2020==

''Agenda''
* Roll Call
* Completed Projects
* Prioritization Criteria

''Participants:'' Jeff Gabler (WESTAR),Michael Vince (CenSARA), John Hornback & Doug Carson (Metro 4-SESARM), Jackie Burkhardt (MARAMA), Kara Murphy (NESCAUM), Laura Bunte, Adam Baumgart-Getz, Jonathan Bradsher & Mary Ann Warner (EPA)

''Action Items''
*MJOs – send their list of training coordinators to Kara & Mary Ann
*Kara – schedule a meeting in June of training coordinators to discuss prioritization checklist
*Jackie – send MARAMA training needs survey to meeting participants

''Key Points''
* 3 recently released products – Flyer of free cost online courses, Best Practices from eLearning, Course catalog (offered by MJO instructors & EPA)
Prioritization checklist for new courses to be developed
* Criteria in draft checklist based on course demand, course content, course format and resources
* Desire to get more specific training needs that are based on curricula learning objectives, e.g., rather than “permitting”, instead, “introductory permit review” or “intermediate NSR”; is the request on our plate?
* By Sept., create a training plan for 2021 – 2023 that includes new course development and existing course update so can plan for SME time – 4 -5 courses in 2021 & up to 20 courses in 2022 & 2023
* NESCAUM’s training needs assessment approach – used MARAMA’s needs survey to update NESCAUM survey
* In survey to Air Directors, “Any course topics not identified on APTI-Learn curricula?”. If so, follow up phone call with Ads to get specific needs.
* Will walk ADs through the new prioritization checklist
* 2 sets of priorities when asking states for their training needs: Courses they want to have taught and number of staff needing training & Courses that need updating or developing. Training coordinators, program managers and air directors each have different information. Good to have consistency nationally of training needs
* Put functional area courses, like permitting, modeling, planning or monitoring on regular update schedules; new topics come to MJOs, don’t need to solicit
* Prioritization criteria would be used to assess the need for new course material to fill gaps between the updated curricula learning objectives and available course material that match those LOs
* Even though MJOs have surveyed states for their training needs and responded with training courses, there are apparently additional needs, like the well-attended MOVES online training offered to SESARM & LADCO states
* Prioritizing the creation of course material to fill gaps between new curricula learning objectives and available course material that match those LOs
* Webinar of state training coordinators to discuss known gaps and what their program managers need

==Call 10: June 16, 2020==
''Agenda''
* Upcoming webinar: National Air Quality Training Program – How States and Local Governments Can Convey Their Needs
* Monthly or Bi-monthly Flyer on JTC WG Activities
* Fall 2020 JTC Meeting (draft agenda attached)
* Discuss remote options
* Discussion on Class List for New Employees

''Participants:'' – Jackie Burkhardt (MARAMA), John Hornback & Doug Carson (Metro 4/SESARM), Kara Murphy (NESCAUM), Kaitlyn Stern (CT), Laura Bunte & Mary Ann Warner (OAQPS EPA)

''Action Items''
* Doug – check with Josh Minorics whether new LMS will have a team collaboration feature
* Kara – draft a template for a periodic flyer that summarizes JTC WG activities
* Mary Ann – ask Justin Hall and/or Josh about EPA accessibility to a virtual platform for holding the Fall JTC-EPA meeting
* Kara – add virtual platform availability to July 1 Steering Committee meeting agenda (for JTC-EPA Fall meeting and for virtual delivery of NACT courses)

''Key Points''
* Prioritization webinar – Mon., June 22 2-3:30 ET; Laura will present prioritization checklist; >80 state training coordinators have registered
* Flyer with JTC WG activities: Close loopholes in communication & inform non-WG members (JTC Steering Committee, training coordinators, MJO S/Ls, management, etc.) of activities. Steering Committee could then focus more on planning instead of the day-to-day operations of the WGs. Issue flyer bi-monthly, perhaps monthly if needed. Content – high level info such as deliverables, areas where feedback is needed, etc. Kara & Mary Ann would contact each WG to get this info.
* JTC communication tool – is there a team collaboration section on the new LMS where JTC WG information can be housed?
* Increase engagement with the S/Ls, e.g., monthly call on LMS outreach w/training coordinators
* Fall JTC-EPA meeting: Engage training coordinators – perhaps 1 day roll-out of LMS. Plan for a remote meeting due to unknown timeframe when we will be able to gather together (duration of COVID-19 social distancing period unknown). Platform for hosting meeting virtually. Go To Webinar (MARAMA & CenSARA have this system). Zoom for breakout room capability? Cost involved. Visual contact with speaker(s) desirable.

==Call 11: July, 2020==
''Agenda''
* Review Draft Workgroup Flyer
* JTC Meeting - Platform? Number of Days? Date? Agenda feedback? Keeping best practices in mind
* GoToWebinar training for NOWCC instructors & Training Coordinators

''Participants – Kara Murphy (NESCAUM), Doug Carson & John Hornback (Metro 4-SESARM), Kaitlyn Stern (CT), Justin Hall, Laura Bunte & Mary Ann Warner (EPA)''

''Review Draft Workgroup Flyer'''
* Recent activities for Communications WG – Development & prep for Fall JTC mtg
* Action Items for Communications WG – Developed draft agenda, to comment, click here
* Likes keeping WGs informed, likes high level info
* High level w/o technical details so states could understand
* Maybe remove deliverables & just keep recent activities & action items
* Maybe just recent activities. E.g., trying to move classroom to virtual
* Next step – MAW & Kara populate for Communications WG
* Process for keeping it updated. Bimonthly might make easier.

''JTC Webinar Meeting''
* Platform? Number of Days? Date? Agenda feedback? Best Practices?
* SC or JTC? SC but perhaps session open to training coordinators & full JTC on relevant topic, e.g., LMS
* NACAA & MARAMA provided comments – MARAMA - 10 hrs of topics, split out over 2 days. Presentation on best practices for delivering online training.
* NACAA suggested not over 3 hrs of content at a time
* Host over weeks/months, reserve 2-3 hrs of time to address 2 or 3 topics. Schedule/agenda.
* This Fall? – Sept is a terrible time because of converging of a lot of work. Perhaps lighter lift from EPA on earlier sessions, like WG charters. LMS roll out session would be hard to have in Sept bec it will not have been rolled out yet. Tee up topics at the right time so can be more meaty.
* If set up over a few months or weeks, can set up conversations when ready to be addressed, e.g., LMS
* Hold off to the new year?
* Once LMS comes out, need to convene & create lead-in to future topics. Set of LMS webinars start this process in Fall. Perhaps mid to late Oct. Should bring up at SC call for endorsement. Need an FYI call before roll out. General call. *MAW & Kara – work w/Jackie & Sue about marketing plan for LMS rollout.
* Unsure of timing for LMS training
* Contractor will help w/education
* AAPCA hosted their spring 2020 meeting virtually and is planning to host their fall 2020 meeting via a series of online meetings over a period of a few weeks

''GoToWebinar training for NOWCC instructors & Training Coordinators''
* NESCAUM hosting some virtual trainings. Need process in place for preparing instructors for training. # sessions for instructors to feel comfortable? Easier to practice Go To Webinar w/a small group. When large group of NOWCC trainers, many ?s
* Thank you to NESCAUM for willingness to be first off the block. MARAMA has been really helpful

''Other Items?''
* Prioritization checklist
* Concept of checklist introduced in June – OAQPS, RO, S/Ls, Tribes. Still receiving add’l input. 98 requests from 24 organizations. All over the map w/topics. All curricula touched on. Some outside scope requests, most relevant. Foundational to advanced. Assessing info & will float draft 3-yr plan for comment. Can’t do all 98 but will retain ideas for out years.

==Call 12: August, 2020==
* New WG Project - Creating a Flow Diagram for JTC Decision Making

==Call 14: October 10, 2020==

''Agenda''
* WG Update
* JTC Virtual Meeting Session 1 Update
* JTC Virtual Meeting

''Participants – Kara Murphy (NESCAUM), Laura Bunte & Mary Ann Warner (EPA), Chad (Metro4SESARM), Kaitlin Stern(CT DEEP), Jeff Gabler (WESTAR), Michael Vince (CENSARA), Marc Cone (MARAMA)''

''Workgroup Update – New EPA Advisor''
* Jonathan Bradsher replacing Mary Ann last meeting. Introduction- elearning specialists, making sure the LMS courses work properly, worked in the intelligence system, please make sure he is on email lists.

''JTC Virtual Meeting – Session 1 Update''
* Selected November 6 noon to 2 for the first meeting of eight.
* GoToWebinar (NESCAUM) noticed on the calendar invite.

''JTC Virtual Meeting – Scheduling Upcoming Sessions''
* Fall Meeting Topics by Session took all the topics and broke them up to sessions which are located here, timeline for sessions? Lot of scheduling do when do we want to have all the sessions, second interested in hosting between Thanksgiving and Christmas and leave the rest to the new year. 8 too many, biweekly meetings? Concerned about what makes the most sense as to move forward. Could we combine some sessions? Vince we could do half day session.
* With advanced notice could have it thru lunch, Jeff standing time for these calls, Jeff do you have preference half day or standing? No preference just enough warning. Does it make sense to do shorter on a weekly basis? Jeff time not an issue just need to be able to block it out. Mary Ann thought not to extend it too long, try to condense for continuity and not string it out. Maybe one of Zac’s meetings could be used as a time do get this done.
* Ask Adam and Zac what they think would work the best. After the new year have scheduled meetings that are planned, using standing times would be helpful two hour sessions every other week. Will take time to prep. Michael every week scheduled for stuff will be hard. Marc take into account training calendars may be starting to fill up with classes. Kara and Mary Ann to discuss in a follow up call reach out to Zac and Adam. Come up with a plan.
* May want to try and get this in by the end of the year. 2 hrs, 3 hrs, 3hrs, are the first time slots. Could we combine these in a morning and afternoon session for sessions 2 and 3? Zac and Adam be discussed. Vince keep the time differences in mind as we plan. East coast and west coast times far apart. Jeff can get up early and make it happen. Chad may be able to consolidate some of these sessions and might not need the time estimated in the table. Advanced warning keypoint here. Will go back to the drawing board to make it happen.

''JTC Virtual Meeting Logistics ''
* Support Group Note taking, action items.
* Summary of Sessions - Notes/Recording ( I had to step out and play computer tech support) so missed some of this.
* Action Item Follow-up
* Ok to record sessions to go back and listen to the sessions. Ok with everyone from those on the call. Reach out for Zac. Mary Ann we should identify the facilitator for each session. A conductor of the meeting if you may. JTC steering committee chair should do it so will follow up with Zac. Any other thoughts? Kara this has been very helpful thank you all.

Communications (Planning and Support) WG

2020-08-12T15:03:08Z

Kmurphy: /* Call 11: July, 2020 */

Communications (Planning and Support) WG

2020-08-12T15:02:03Z

Kmurphy: /* Call 11: July, 2020 */

Communications (Planning and Support) WG

2020-08-12T15:00:03Z

Kmurphy: /* Call 11: July, 2020 */

Communications (Planning and Support) WG

2020-07-14T14:46:42Z

Kmurphy:

Communications (Planning and Support) WG

2020-06-29T16:03:04Z

Kmurphy:

Communications (Planning and Support) WG

2020-06-29T16:00:34Z

Kmurphy: /* Call 10: June 16, 2020 */

Communications (Planning and Support) WG

2020-05-21T17:05:09Z

Kmurphy: /* Call 9: May 19, 2020 */

Communications (Planning and Support) WG

2020-05-21T13:23:28Z

Kmurphy: /* Call 10: June, 2020 */

Communications (Planning and Support) WG

2020-05-21T13:16:41Z

Kmurphy: /* Call 9: May 19, 2020 */

Communications (Planning and Support) WG

2020-05-21T13:16:17Z

Kmurphy: /* Call 9: May 19, 2020 */

Communications (Planning and Support) WG

2020-05-21T13:11:40Z

Kmurphy: /* Call 9: May 19, 2020 */

Communications (Planning and Support) WG

2020-05-21T13:07:38Z

Kmurphy: /* Conference Calls */

Communications (Planning and Support) WG

2020-05-21T13:06:06Z

Kmurphy: /* Call 1: October 15, 2019 */

Best-practices for Online Training

2020-05-21T13:01:29Z

Kmurphy:

'''E-Learning Best Practices for Instructors and Webinar Hosts'''

The JTC has developed this best-practices guidance for online training to help ensure that delivery for remote learning is effective and organized. Please see below for best-practice suggestions for instructors, training webinar organizers and training webinar producers. This guidance aims to help MJOs and instructors seamlessly deliver online trainings as we transition to online training platforms in light of COVID-19.

'''For Instructors'''

''Online delivery tips''

* Use a webcam to stream video of yourself delivering your slides. It helps to keep the viewers engaged and tuned into the content.
* If you are streaming live video of yourself, broadcast from room with a fairly uncluttered background. Avoid windows or moving objects in the background of your broadcast; use a green screen if you have one.
* Wear a solid color shirt, rather than a print or stripes
* A light bar or ring light is preferable to overhead lighting
* Do not use a speaker phone for your audio. The ideal audio setup will be to use a headset with a mic. Use your phone handset if you don’t have a headset.

''2-3 days Before the Presentation''

* Instructor should send their final presentation to host MJO at least 2 days before the webinar. Host MJO will us this copy as a backup.
* Schedule a dress-rehearsal with the webinar host to familiarize yourself with the webinar system, and to test your presentation slides
* If the instructor plans to use exercises, consider making submission of exercises mandatory to receive a certificate. Otherwise, students may not be inclined to submit completed exercises.
* If there are multiple instructors, discuss how to distribute presentation responsibilities prior to the training. For example, who will be advancing slides for a given section? Who will be answering student questions?
* If instructor needs to update slides following the webinar, please send a new version to host MJO within 24 hours. Make sure there is no copyrighted material in the set.

''Day-of the Presentation''

* Log-in to the webinar using the link in the webinar registration confirmation email. If applicable, enter your audio pin as well.
* Log-in to the webinar system with your presentation in slide show mode at least 20 minutes prior to the start of the training webinar.
* Close all other programs on your computer, especially anything that has pop-ups or reminders.
* Instructors should have a cell phone nearby and turned on with the ringer on silent. Leading MJO will use cell phone to contact an instructor in case there are connection issues.
* The instructor should be familiar with the computer and audio that they plan to use on the day of the webinar. Instructors should make sure that they have a second way to connect via audio on the day of the webinar in case of malfunction (such as a cell phone).

'''For Webinar Organizers'''

* Select a webinar system that has the following capabilities: screen sharing, live chat, live Q&A, virtual whiteboard, polling
* While GoToMeeting and GoToWebinar are the leading webinar software solutions, Zoom and Google Live also have the functionality needed for a successful webinar.
* Communicate to the instructor how they plan to handle questions from participants during the training. Attendees must be able to ask questions or provide comments (usually via a comment box) while the instructor is speaking. Keep note of these questions and comments and troubleshoot if need be.
* Webinars where interactive exercises are used should be limited to 20-30 attendees.
* Discuss with the instructor how many students they feel comfortable teaching on this platform. Some instructors will suggest limiting on-line classes to the same 30-35 used for classroom presentations. Large classes, both on-line and classroom, are intimidating to students, suppressing questions and discussions.
* Ask instructor if it important for students to be able to see each other and for the instructor to be able to see the students. If so, each student should have a camera.
* Pre- and post-testing could be done by either emailing editable documents or by using an online form such as Google Forms.

'''For Webinar Producers'''

* Get the instructor’s cell phone number prior to the training to be able to contact them if there is a problem during the webinar.
* Instructor will need to accept the “Show your Screen” box when prompted.
* Instructor will use their cursor as a pointer.
* Demonstrate to participants how to use the chat box and Q&A forum to communicate with instructor & webinar producer before the presentation.
* Continuously monitor the chat box for comments and questions from the audience.
* Monitor the audio and video connection of the instructor. Watch how effectively slides are advancing. How is the instructor’s connection? If the instructor is using a live video feed and there are connection problems with their audio and/or slides, eliminate the streaming webcam to free-up bandwidth and hopefully improve the connection.
* The presentation platform used for the class should have the capability to show slides, play videos and display PDFs using the same software used in classroom presentations.
* The producer and instructor should review slides together prior to the training to confirm that all presentation material is able to be shown.

Best-practices for Online Training

2020-05-21T12:51:00Z

Kmurphy:

'''E-Learning Best Practices for Instructors and Webinar Hosts'''

Add introductory text. What is this and who’s it for? How is it structured?

'''For Instructors'''

''Online delivery tips''

* Use a webcam to stream video of yourself delivering your slides. It helps to keep the viewers engaged and tuned into the content.
* If you are streaming live video of yourself, broadcast from room with a fairly uncluttered background. Avoid windows or moving objects in the background of your broadcast; use a green screen if you have one.
* Wear a solid color shirt, rather than a print or stripes
* A light bar or ring light is preferable to overhead lighting
* Do not use a speaker phone for your audio. The ideal audio setup will be to use a headset with a mic. Use your phone handset if you don’t have a headset.

''2-3 days Before the Presentation''

* Instructor should send their final presentation to host MJO at least 2 days before the webinar. Host MJO will us this copy as a backup.
* Schedule a dress-rehearsal with the webinar host to familiarize yourself with the webinar system, and to test your presentation slides
* If the instructor plans to use exercises, consider making submission of exercises mandatory to receive a certificate. Otherwise, students may not be inclined to submit completed exercises.
* If there are multiple instructors, discuss how to distribute presentation responsibilities prior to the training. For example, who will be advancing slides for a given section? Who will be answering student questions?
* If instructor needs to update slides following the webinar, please send a new version to host MJO within 24 hours. Make sure there is no copyrighted material in the set.

''Day-of the Presentation''

* Log-in to the webinar using the link in the webinar registration confirmation email. If applicable, enter your audio pin as well.
* Log-in to the webinar system with your presentation in slide show mode at least 20 minutes prior to the start of the training webinar.
* Close all other programs on your computer, especially anything that has pop-ups or reminders.
* Instructors should have a cell phone nearby and turned on with the ringer on silent. Leading MJO will use cell phone to contact an instructor in case there are connection issues.
* The instructor should be familiar with the computer and audio that they plan to use on the day of the webinar. Instructors should make sure that they have a second way to connect via audio on the day of the webinar in case of malfunction (such as a cell phone).

'''For Webinar Organizers'''

* Select a webinar system that has the following capabilities: screen sharing, live chat, live Q&A, virtual whiteboard, polling
* While GoToMeeting and GoToWebinar are the leading webinar software solutions, Zoom and Google Live also have the functionality needed for a successful webinar.
* Communicate to the instructor how they plan to handle questions from participants during the training. Attendees must be able to ask questions or provide comments (usually via a comment box) while the instructor is speaking. Keep note of these questions and comments and troubleshoot if need be.
* Webinars where interactive exercises are used should be limited to 20-30 attendees.
* Discuss with the instructor how many students they feel comfortable teaching on this platform. Some instructors will suggest limiting on-line classes to the same 30-35 used for classroom presentations. Large classes, both on-line and classroom, are intimidating to students, suppressing questions and discussions.
* Ask instructor if it important for students to be able to see each other and for the instructor to be able to see the students. If so, each student should have a camera.
* Pre- and post-testing could be done by either emailing editable documents or by using an online form such as Google Forms.

'''For Webinar Producers'''

* Get the instructor’s cell phone number prior to the training to be able to contact them if there is a problem during the webinar.
* Instructor will need to accept the “Show your Screen” box when prompted.
* Instructor will use their cursor as a pointer.
* Demonstrate to participants how to use the chat box and Q&A forum to communicate with instructor & webinar producer before the presentation.
* Continuously monitor the chat box for comments and questions from the audience.
* Monitor the audio and video connection of the instructor. Watch how effectively slides are advancing. How is the instructor’s connection? If the instructor is using a live video feed and there are connection problems with their audio and/or slides, eliminate the streaming webcam to free-up bandwidth and hopefully improve the connection.
* The presentation platform used for the class should have the capability to show slides, play videos and display PDFs using the same software used in classroom presentations.
* The producer and instructor should review slides together prior to the training to confirm that all presentation material is able to be shown.

Communications (Planning and Support) WG

2020-04-22T20:04:11Z

Kmurphy: /* Call 8: April 21, 2020 */

Communications (Planning and Support) WG

2020-04-22T19:48:28Z

Kmurphy: /* Call 8: April 21, 2020 */

Communications (Planning and Support) WG

2020-03-31T17:53:41Z

Kmurphy: /* Call 8: April 21, 2020 */

National Air Pollution Training Program

2020-03-31T17:31:29Z

Kmurphy: /* Communications (Planning and Support) WG */

=Joint Training Committee=

[[File:Training_JTC_Organization_08Oct2019_Page_1.png|750px|right|border|JTC Proposed Organization, version October 8, 2019]]

A series of discussions between the MJOs and EPA in 2018 resulted in a proposal to organize the JTC into four working groups to focus on the current high priority issues in the Program. The priorities were defined by the MJOs based on discussions with their SLT members and their own perspectives on the state of the Program. A new organizational structure for the JTC and workgroups was proposed by the MJOs as a straw proposal (image to the right).

The structure is envisioned as an hourglass with the JTC at-large membership and workgroups each as the wide collection points, and a steering committee as the central funnel point in the hourglass. Information will flow into Program from the SLTs, MJOs, and federal partners through the JTC at-large. The information entering the program through the JTC will be processed and redistributed by the Steering Committee to the workgroups. Co-leads from the MJOs and SLTs, will manage and facilitate activities in the workgroups with participation from EPA advisors. Work products will flow back from the workgroups to the Steering Committee in the form of regular communications on workgroup progress, and deliverables. The Steering Committee will push these deliverables back to the JTC for communication and distribution out of the JTC to the National Program stakeholders, including SLTs and training contractors.

[[File:Training_JTC_Organization_08Oct2019_Page_2.png|750px|right|border|JTC Workgroup Scope, version October 8, 2019]]

==Steering Committee==
The JTC Steering Committee is a subset of the JTC and includes the co-leads of each of the work groups. The objective of the Steering Committee is to provide governance to the JTC, set priorities for the Program, and review Program communications and deliverables.

The [[Steering Committee|Steering Committee wiki]] lists the membership, scope, and call notes.

==JTC Members==

==Recruitment==

'''National Recruitment Call for the JTC'''
* Targets: SLT training staff, subject matter experts
* Commitment: 1-20 hours/month, variable depending on work cycle and priorities
* Skills needed:
** Knowledge of SLT training priorities/needs
** Expertise in planning, technical, and other training curriculum subject matter areas
** Expertise in training delivery, teaching, online learning, LMS technology
* Motivation: Influence the direction of the National Air Pollution Training Program, advocate for the training priorities and needs of your agency, contribute to the growth and development of air quality planning across the country

==Conference Calls==
[[December 10, 2019 JTC Call]]

[[October 8, 2019 JTC Call]]

[[August 13, 2019 JTC Call]]

[[June 11, 2019 JTC Call]]

[[April 9, 2019 JTC Call]]

[[March 8, 2019 JTC Call]]

=JTC Workgroups=
The four current (2019-2020) Training Program priority areas for the JTC are listed in the proposal schematic to the right. The workgroup responsibilities to the right briefly describe the scope of these groups. Additional details about the workgroup leadership, membership, scope, and deliverables are listed in the workgroup wikis (links below). Each workgroup wiki also includes conference call notes and links to working documents.

==[[Communications (Planning and Support) WG]]==

==[[Curriculum WG]]==

==[[Training Delivery WG]]==

==[[LMS WG]]==

Planning and Support WG

2020-03-24T16:04:34Z

Kmurphy: /* Members */

Planning and Support WG

2020-03-24T16:02:38Z

Kmurphy:

[https://www.ladco.org/wiki/index.php?title=National_Air_Pollution_Training_Program National Training Program Wiki Main Page]
=Members=
Co-Lead(s): Kara Murphy (NESCAUM), Leisa Bush (CARB)

Members:
Stern, Kaitlin (CT DEEP), John Hornback (METRO4/SESARM), Maryann Warner (EPA OAQPS), Doug Carson (METRO4/SESARM), Sarah Matthews (EPA OAQPS)

=Overview and Charge=
The Planning & Support WG is one of the 4 workgroups within the JTC. The WG responsibilities include, but are not limited to, assisting with coordination of course scheduling, assisting with posting and communication of training opportunities, assisting with development and use of course and instructor evaluation forms, assisting with development and use of course reports, conducting periodic conference calls and webinars to inform locals/states of general LMS functionalities and specific LMS enhancements and assisting with library maintenance. This workgroup will be working closely with the other JTC workgroups to support their efforts.

=Conference Calls=
3rd Wednesday @ 11:00 Central

==Call 1: September 9, 2019==
''Agenda''
* Introductions
* JTC Overview & New Organizational Approach
* Workgroup Overview
* Near Term Action Items
* Engaging JTC Calls
* Workgroup participation (please see attached flyer)
* Flexible & inviting JTC call agendas
* Tasks that will engage new participants / Engage participants so that they contribute
* Survey state/local & MJO’s on Course Catalog needs
* Discussion on the importance of reliable training needs survey
* How can we improve communication with students? What are the major gaps?

''Call Notes''
* Participants: Kara Murphy & Leisa Bush (NESCAUM and CARB WG co-chairs), Mary Ann (EPA advisor), Kaitlin Stern (CT), Patricia Bizoukas (MI), John Hornback & Doug Carson (Metro 4/SESARM)

* Key Points: Planning and Support WG focus – training needs assessment, course scheduling, course and instructor evaluation, communicate training opportunities, library maintenance.
* JTC calls: Make agendas more inviting and engaging to S/Ls, focus on S/L needs, Shift JTC planning to Steering Committee, Only standing item on JTC calls would be brief WG report outs.
* National training needs survey: Revise survey to standardize it and make it more reliable and so that it does not overwhelm S/Ls
* Online course catalog: Provide to S/Ls, Use as a reference document when sending out training needs survey, Include courses in APTI-Learn and courses developed by OECA and MJOs (perhaps as a starting point, use the list of courses that EPA has compiled?)
* Next Steps: After the Oct. 8 JTC call, WG will meet to discuss ways to make JTC calls more focused on S/L issues.

==Call 1: October 15, 2019==
''Agenda''
* Debrief JTC Call - new participant perspective
* Potential Collaboration with the Curriculum WG
* Short Term Action Items (Continued)- How many trainings do each MJO plan a year? How can this information be helpful to us? Discussion on courses outside of APTI – How are MJO’s collecting and recording data?
* Long Term Action Items
* Support other workgroup tasks - Planning & Support WG contact has been selected for outreach to other workgroups. How should the contact approach these check-in calls?
* Standardize an evaluation report for all MJOs
''Call Notes''
* JTC Calls could potentially have state and locals present on recent training successes. This would engage state and locals to participate and present activities on JTC calls.

==Call 3: November 17, 2019==
''Agenda''
* Workgroup Updates / Housekeeping - In need of new WG liaison, Ideas for recruitment for new WG members?
* Presentation on EPA’s APTI Curriculum Draft - Discussion on how this can help our course prioritization efforts
* Long Term Goals (if time allows) - Standardize an evaluation report for all MJOs, What are the benefits?

''Call Notes''
* Action Items: Kara – talk with Michael Vince, Curricula WG lead on how to coordinate on prioritization criteria

==Call 4: December 17, 2019==
*Call canceled, next call will be held January 21, 2020.

==Call 5: January 21, 2020==
*Call canceled, next call will be held February 18, 2020.

==Call 6: February 18, 2020==
Agenda
*Roll Call
*Debrief Steering Committee Meeting at RTP
*WG Liaison Update
*MJO Course Development Spreadsheet
*Prioritization Criteria
*Workgroup Description/Charter
*Review of Short-term & Long-term goals

Participants
*Kara Murphy (Planning and Support WG lead), Kristin Riha (Curricula WG EPA advisor and MJO Course Development Spreadsheet), Mary Ann Warner (Planning and Support WG EPA advisor), John Hornback (Planning and Support WG member), Doug Carson (Metro 4/SESARM), Michael Vince (Curricula WG lead), Laura Bunte (course prioritization criteria)

Call Notes/Key Points
*In-person JTC Steering Committee Meeting in RTP last week discussed the purpose and role of the P&S WG moving forward. Communication is a key role for the P&S WG moving forward. Kara & Maryann will act as WG Liason - will join other WG calls. Discussion on Prioritization Criteria will be continued on the next Curriculum WG, both Maryann & Kara will be on call to continue this conversation and where P&S can support efforts.

* '''MJO Course Development Spreadsheet:''' Reviewed Kristin’s draft spreadsheet that lists courses developed/updated by MJOs. Includes links to some LADCO course materials; Doug has Metro 4/SESARM course materials. What are the criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library? E-library as a shareable platform – MJO course materials are currently on SharePoint. Need for an EPA SME to review before putting in LMS e-library. Options for new spreadsheet categories: “Ongoing”:, “pending”, “completed” where dates are recorded; notes section to indicate what date refers to, e.g., RFP issued, contractor selected. Two categories – “started”, “going to start” with drop-down targeted milestone dates
*'''Course Prioritization Criteria:''' Derived from Laura’s ideas, Theresa Pella’s 2014 course prioritization WG and John Hornback’s 2017 ideas. Will apply in the development of the 3-year Training Plan (draft June 2020, final Sept. 2020). “Last date updated” may not be a good indicator of whether a course needs to be updated or discontinued – depends on whether course content is out of date/incorrect. Consider moving “new program/requirement” and “hot/emerging topic” from “Course Content” to its own category, “Criticality”

* '''Action Items:''' Kara and Mary Ann – participate in all WG calls for about 6 months to learn about WG tasks and needs. Kara – email MJOs in the next two weeks: 1) ask them to review spreadsheet data and provide updates (1 – 2 weeks to update), then work with Justin and Josh and 2) ask MJOs to send updated course materials for placement in an e-library, provide SharePoint link. Kara – schedule a call with MJOs to discuss. Michael – address prioritization criteria at March 5 Curricula WG call. Michael – send notes from Curricula WG breakout session of Feb. 12 JTC Steering Committee meeting to Kara to send to the Planning and Support WG
* '''To be Continued:''' Workgroup Description and Charter / Short-term & Long-term goals will be discussed next call.

February Liaison Tasks
*'''Delivery WG:''' Action Items: Contact EPA to discuss putting a list of instructors on the SharePoint so that all parties can access/edit the most recent list. This could be similar to how we are approaching the list of course development among MJOs.

==Call 7: March 17, 2020==
Agenda:
*Roll Call
*Update on SharePoint template for housing the MJO course inventory
*Liaison Updates
*Workgroup Description/Charter
*Communications Plan
*Review of Short-term & Long-term goals (if time allows)

Participants:
*Kara Murphy (Planning and Support WG lead), Mary Ann Warner (Planning and Support WG EPA advisor), Kaitlin Stern, CT, John Hornback and Doug Carson (Metro 4/SESARM), Laura Bunte and Sarah Matthews (Curricula and Planning and Support WGs EPA support), Michael Vince (Curricula WG lead)

Action Items:
*'''Sarah''' – talk to Justin Hall and Adam Baumgart-Getz about use of remote techniques to deliver some of the classroom courses that have been or are expected to be cancelled due to the coronavirus social distancing
*'''Kara''' – talk with Sarah about using Zoom to deliver APTI 452
*'''Mary Ann and Kara''' – discuss what the MJO Course Content SharePoint site might look like with additional MJO information
*'''Kara'''– ask Zac if can add to the March 24 JTC Steering Committee meeting agenda a potential JTC-EPA meeting during the AAPCA meeting in Raleigh Sept. 28-30

Notes:
*WG liaison updates: '''Training Delivery''' – The Planning and Support WG has taken on the task of development of a SharePoint template for managing MJO content. Josh Minorics is creating the template. The SharePoint site will initially house the inventory of MJO courses, course content and list of instructors. Josh will do a demo at the March 24 JTC Steering Committee call. '''Curricula''' – 2 S/Ls are test driving SI 105 to provide suggestions on how to update it to make it a more effective online course; Michael will be talking with Adam and Zac about MJO course update priorities – what might be done with the LADCO grant money that might be available and what EPA might do (so there is not overlap. '''LMS''' – in procurement process, no need for P & S WG interaction now; perhaps in market launch phase.
*Potential e-delivery of classroom courses due to coronavirus classroom course cancellations: Intro classroom courses benefit from student-to-student conversations. How to make sure students are learning and engaging in online learning? Tools like polling and Qs & As like MARAMA does on webinars. Is there a common platform an MJO uses that other MJOs can use, like Go to Webinar? MJOs use a shared procurement to obtain such a platform with unspent funds from cancelled classroom courses? Could Zoom be used to deliver APTI 452? In the early 2000s, a classroom instructor with Parkinson’s was able to deliver his class remotely with a camera broadcasting his image while an assistant was in the classroom.
*WG Description/Charter – propose changing the name of the Planning and Support WG to the Communications WG to provide more clarity on what the WG actually does – no disagreement
*Communication Plan: How the WG's communicate with each other and how the JTC Steering Committee communicates with the WG's. SharePoint site for managing MJO content will be very helpful to have MJO-developed content in one place that is accessible by all of the JTC.
*New task – plan for JTC-EPA meeting sometime during the AAPCA meeting in Raleigh Sept. 28-30
*Future Action items: o Determine process for keeping MJO course inventory, course materials and instructor list updated. From Feb. 14 meeting – What are criteria for determining if changes are substantive vs minor?, i.e., when is an updated version of the course posted in the e-library?

==Call 8: April 21, 2020==

Agenda:
*Roll Call
*SharePoint Demo
*Additional content to be placed on the SharePoint?
*Potential face-to-face JTC-EPA meeting in conjunction with AAPCA meeting in Raleigh Sept. 2020
*Review of Short-term & Long-term goals (if time allows)

Planning and Support WG

2020-03-19T16:23:16Z